Lead Payroll Officer
1 settimana fa
Closing Date: 14 November 2024 23:59 CET/CEST Publication: Internal & External
Type of Contract: Permanent
Directorate: Internal Services
Grade Band: A2 - A4
Location: ESTEC, Noordwijk, Netherlands, or ESA HQ, Paris, France, or ESRIN, Frascati, Italy.
Description
The HR Support Services Division is an important business enabler that interfaces with ESA staff and management at all sites. Our core values are a fully harmonised "One ESA" service model delivered by an international team, with a people-centric local presence in establishments in six of our Member States. In the Division, organised in two Sections, Recruitment and Staff Administration, we ensure a high degree of digitalisation and the flawless execution of our daily tasks.
The Lead Payroll Officer is responsible for overseeing and managing ESA's end-to-end payroll processes. This role ensures the accurate and timely payment of salaries, benefits and other compensation, while maintaining compliance with our policies and statutory regulations. The Lead Payroll Officer will provide guidance and support to a team of payroll staff and service providers, resolving issues and streamlining processes to improve efficiency and accuracy.
Duties
You will report to the Head of the Staff Administration Service and your tasks and responsibilities will include:
Payroll and time management: You will oversee, advise on and support all regular payroll activities, covering the payment of salaries, allowances and indemnities over the entire career of ESA staff, i.e. from hire to retire. You will also perform similar duties in the areas of time and leave management, and you will lead the administration of the organisational structure. Compliance and reporting: You will conduct systematic verifications of entitlements, along with consistency and quality checks of the work performed. In collaboration with other team members, you will prepare meaningful statistics and reports, and proactively analyse them to allow proper follow-up by the team. Additionally, you will ensure an effective interface with external auditing bodies. Process improvement and IT systems management: You will identify and drive improvements to processes and the organisation of the work, particularly by making use of current and future digitalisation opportunities. This includes ensuring an effective interface with ESA's IT department, and leading the HR side of the configuration and optimisation of our on-premise and cloud-based IT systems. Management of outsourced services: You will represent ESA from a technical point of view, and propose, lead and support future outsourcing solutions while establishing robust verification mechanisms to ensure appropriate in-house control. You will also ensure efficient and continuous knowledge transfer to new team members across ESA establishments. Other ad hoc duties and special projects may be assigned as deemed necessary by the management team of the Division. In-depth experience with SAP on-premise Payroll (PY) and Time Management (TM) modules, as well as SAP's cloud-based SuccessFactors. Proven ability to lead the HR side of the configuration and optimisation of the above-mentioned IT systems. Advanced skills in Excel and Business Intelligence (BI) tools for querying and managing large datasets, as well as for generating customised reports. Possession of, or the ability to acquire, in-depth knowledge of payroll regulations, staff policies and compliance standards. Strong skills in identifying and resolving process inefficiencies. Result Orientation Operational Efficiency Fostering Cooperation Relationship Management Forward Thinking Education
A master's degree in business or public administration, human resources, finance, engineering or a related field is required for this post.
Additional requirements
The position requires a minimum of eight years of payroll experience, with at least half of that in a supervisory or leading role. Experience in an international organisation or a similar environment would be an asset. Experience with SAP S/4 HANA (Cloud) would be an additional asset.
Discretion and problem-solving skills. Excellent attention to detail while being able to see the bigger picture. Strong leadership and team management abilities, in environments with or without formal authority. Excellent verbal and written communication skills in English. Knowledge of French, and other languages of countries where ESA staff are based, would be an additional asset. Strong organisational skills, with the ability to manage multiple priorities in a fast-paced environment. As the Service operates across multiple sites, you will be asked to travel for meetings with team members and external partners.
Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.
At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at
Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master's degree, the position may be filled at A1 level.
During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.
Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.
Nationality and Languages
Please note that applications can only be considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.
According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States.
The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.
#J-18808-Ljbffr
-
Lead Payroll Officer
4 settimane fa
Lazio, Italia European Space Agency A tempo pienoLead Payroll Officer Job Requisition ID: 19017Date Posted: 24 October 2024Closing Date: 14 November 2024 23:59 CET/CESTPublication: Internal & ExternalType of Contract: PermanentDirectorate: Internal ServicesWorkplace: Noordwijk, NL; Paris, FR; Frascati, ITGrade Band: A2 - A4Location: ESTEC, Noordwijk, Netherlands, or ESA HQ, Paris, France, or ESRIN,...
-
Lead Payroll Officer
3 settimane fa
Lazio, Italia European Space Agency A tempo pienoLead Payroll Officer Job Requisition ID: 19017 Date Posted: 24 October 2024 Closing Date: 14 November 2024 23:59 CET/CEST Publication: Internal External Type of Contract: Permanent Directorate: Internal Services Workplace: Noordwijk, NL; Paris, FR; Frascati, IT Grade Band: A2 - A4 Location: ESTEC, Noordwijk, Netherlands, or ESA HQ, Paris, France, or ESRIN,...
-
Lead Payroll Officer
2 settimane fa
Lazio, Italia Buscojobs A tempo pienoClosing Date: 14 November 2024 23:59 CET/CESTPublication: Internal & ExternalType of Contract: PermanentDirectorate: Internal ServicesGrade Band: A2 - A4Location: ESTEC, Noordwijk, Netherlands, or ESA HQ, Paris, France, or ESRIN, Frascati, Italy.DescriptionThe HR Support Services Division is an important business enabler that interfaces with ESA staff and...
-
Lead Payroll Officer
2 settimane fa
Lazio, Italia Buscojobs A tempo pienoClosing Date: 14 November 2024 23:59 CET/CEST Publication: Internal & External Type of Contract: Permanent Directorate: Internal Services Grade Band: A2 - A4 Location: ESTEC, Noordwijk, Netherlands, or ESA HQ, Paris, France, or ESRIN, Frascati, Italy. Description The HR Support Services Division is an important business enabler that interfaces with...
-
Senior Payroll Lead
4 giorni fa
Lazio, Italia Buscojobs A tempo pienoAt CPM International, we have a global presence in over 30 countries. We offer multilingual support in various languages tailor-made to the needs of our diverse markets. We focus on customer service, sales, and technical support solutions for clients worldwide.We are seeking a highly experienced and motivated Senior Payroll Lead to join our dynamic Payroll...
-
Senior Payroll Lead
2 settimane fa
Lazio, Italia Cpm International A tempo pienoAt CPM International, we have a global presence in over 30 countries. We offer multilingual support in various languages tailor-made to the needs of our diverse markets. We focus on customer service, sales, and technical support solutions for clients worldwide.We are seeking a highly experienced and motivated Senior Payroll Lead to join our dynamic Payroll...
-
Payroll And Finance Officer
2 settimane fa
Lazio, Italia Accor Hotels A tempo pienoCompany Description Embark on a journey of luxury and excellence with Sydney's iconic first international 5-star hotel! Sofitel Sydney Wentworth offers an unforgettable luxury escape, where guests discover the perfect blend of the French Zest and Sofitel luxury.We are nearing the end of a complete transformation and enhancing all the hotel facilities to...
-
Payroll And Finance Officer
1 settimana fa
Lazio, Italia Accor Hotels A tempo pienoCompany DescriptionEmbark on a journey of luxury and excellence with Sydney's iconic first international 5-star hotel!Sofitel Sydney Wentworth offers an unforgettable luxury escape, where guests discover the perfect blend of the French Zest and Sofitel luxury.We are nearing the end of a complete transformation and enhancing all the hotel facilities to...
-
Payroll And Finance Officer
4 giorni fa
Lazio, Italia Buscojobs A tempo pieno7 giorni faCompany Description Embark on a journey of luxury and excellence with Sydney's iconic first international 5-star hotel! Sofitel Sydney Wentworth offers an unforgettable luxury escape, where guests discover the perfect blend of the French Zest and Sofitel luxury.We are nearing the end of a complete transformation and enhancing all the hotel...
-
Payroll And Finance Officer
5 giorni fa
Lazio, Italia Buscojobs A tempo pieno7 giorni fa Company Description Embark on a journey of luxury and excellence with Sydney’s iconic first international 5-star hotel! Sofitel Sydney Wentworth offers an unforgettable luxury escape, where guests discover the perfect blend of the French Zest and Sofitel luxury. We are nearing the end of a complete transformation and enhancing all the hotel...
-
Sap Hcm Payroll Lead
1 mese fa
Lazio, Italia Geeksoft Consulting A tempo pienoHelp design, build and continuously improve the clients online platform.Research, suggest and implement new technology solutions following best practices/standards.Take responsibility for the resiliency and availability of different products.Be a productive member of the team.Requirements We are looking for a dedicated professional with a strong passion for...
-
Sap Hcm Payroll Lead
1 mese fa
Lazio, Italia Geeksoft Consulting A tempo pienoJob Description Help design, build and continuously improve the clients online platform.Research, suggest and implement new technology solutions following best practices/standards.Take responsibility for the resiliency and availability of different products.Be a productive member of the team.Requirements We are looking for a dedicated professional with a...
-
Risk Officer
1 mese fa
Lazio, Italia Arca24 A tempo pienoInternational Fund for Agricultural Development (IFAD) Organizational Setting The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that...
-
Risk Officer
4 settimane fa
Lazio, Italia Arca24 A tempo pienoInternational Fund for Agricultural Development (IFAD)Organizational SettingThe International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger.It does so by investing in rural people.IFAD finances programmes and projects that increase...
-
Payroll Implementation Manager, Italy
1 giorno fa
Lazio, Italia Buscojobs A tempo pienoWho we are is what we do.Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily.The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for...
-
Payroll Implementation Manager, Italy
3 giorni fa
Lazio, Italia Buscojobs A tempo pienoWho we are is what we do. Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily. The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products...
-
Senior Payroll Associate, Korea
2 mesi fa
Lazio, Italia Deel A tempo pienoWho we are is what we do.Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily.The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for...
-
Payroll Implementation Manager, Italy
2 settimane fa
Lazio, Italia Deel Inc A tempo pienoWho we are is what we do.Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily.The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for...
-
Payroll Implementation Manager, Italy
2 settimane fa
Lazio, Italia Deel Inc A tempo pienoWho we are is what we do.Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily.The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for...
-
Payroll Implementation Manager, Italy
1 giorno fa
Lazio, Italia Buscojobs A tempo pienoWho we are is what we do.Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily.The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for...
