Travel Coordinator, Launch Support Team

3 settimane fa

Bardi, Emilia-Romagna, Italia Amazon Italia Transport Srl A tempo pieno

Bachelor Degree or higher
- Fluency in English language (written and verbal)
- Experience as Executive Assistant, HR support, Travel Agent, Administrative Coordinator, Event Organizer/Manager or similar roles.
- Advanced knowledge of Microsoft Outlook, Excel, PowerPoint and Word
- Experience organizing domestic and international travels (including planning, booking, logistics, meeting & event coordination across time zones, travel visas, etc.
)
- Experience planning, budgeting and organizing events from start to finish (including team/org meetings, all-hands, project drives, off-sites, social/networking/team-building events, etc.
)
- Excellent verbal and written communication skills, with the ability to communicate complex information in an approachable manner
- High level of integrity and discretion in handling confidential data and information
- Demonstrated organizational skills, with a keen focus on delivering results in a dynamic and ambiguous environment
Job summary
Amazon Transportation Services (ATS) team is looking for a Travel Coordinator to manage and arrange the logistics and to enable the training of our operational teams before the launch of new buildings.
This role requires excellent organizational skills, with keen attention to detail and proven ability to meet tight deadlines and juggle multiple requests.
The ability to plan, prioritize and manage time effectively are critical for success in this role.
We are looking for someone with experience working in a fast-paced environment, managing complex calendars/agendas, planning and organizing events of all sizes, managing domestic/international travel, and high-skilled in optimizing reports.
**Your responsibilities will include but not be limited to**:
- Proactively coordinate the calendars, reports and calls as needed.
- Manage travel arrangements, coordination and confirmations for more than 100 individuals in several countries at a time.
- Act as a team and coordinate travel to meet Learning team needs.
- Identify optimization opportunities during travel booking groups and present frugal but quality options.
- Proactively seek and share best practices with peers.
- Advanced knowledge of SharePoint and Visio
- Demonstrated organizational skills, with a keen focus on delivering results in a dynamic and ambiguous environment
- Ability to assess risks, anticipate bottlenecks, provide escalation management, make tradeoffs, and balance the needs of the business with program requirements
- Other European language(s) are a plus.
- Ability to partner with all levels of the organization to achieve results
- Proactive, and able to have fun at work and help others do the same

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