Vega Programmes Officer

Closing Date: 21 March 2025 23:59 CET/CEST

Vega Programmes Officer in the Vega Programmes, Flight Programmes, Directorate of Space Transportation.
Under the authority of the Vega Programmes Manager (STS-PV), you play a pivotal role in supporting the Vega Programmes Manager in the programmatic coordination of the various Vega projects ensuring alignment across all relevant activities, facilitating communication, and promoting efficiency and effectiveness in achieving Vega programmes objectives.

Your tasks and responsibilities will include:

• Supporting the planning, organisation, and coordination of Vega-C programme activities;
• Drafting and maintenance of key Vega-C programmatic documents;
• Organising and supporting workshops and other events related to the Vega-C programme;
• Collecting and harmonising the Vega Programmes team inputs for documents to be submitted to the high-level boards (e.g. STS Programme Board, AC/IPC);
• Ensuring coherence and synergy among different projects within the Vega programmes by monitoring interdependencies;
• Developing and maintaining an implementation schedule for the Vega programmes including all projects;
• Collaborating with project teams to address technical challenges and ensure adherence to programme guidelines;
• Supporting the development and dissemination of tools, templates and resources to streamline programmatic implementation;
• Maintaining accurate, up-to-date records of programme activities, including meeting minutes, reports and correspondence;
• Supporting the Vega Programmes Manager in preparing presentations, briefs, and reports for internal and external stakeholders.

Understanding and practical application of project management principles, methodologies, and tools.

• Expertise in Cost and Schedule Management.
• Knowledge of ESA's development, verification and procurement processes.
• Interdisciplinary Technical Knowledge.
• Familiarity with space system lifecycle development processes and relevant standards.
• Effective writing skills for official documents.
• Proven experience in project coordination or a similar role, preferably in a programme management setting.
• Result Orientation, Operational Efficiency, Fostering Cooperation, Relationship Management, Continuous Improvement, Forward Thinking.

A master's in a relevant domain is required for this post.

• Experience in industrial processes preferably in the aerospace field.
• Direct experience of Vega development is an asset.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at contact.human.resources@esa.int.

In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master's degree, the position may be filled at A1 level.

Applicants must be eligible to access information, technology, and hardware which is subject to European or US export control and sanctions regulations.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania and Slovakia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.