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Management and Office Assistant
1 mese fa
Dedicated to sustainable development, Arup is a collective of advisors and experts working across 140 countries. Founded to be both
humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.
We are looking for a** Management & office Assistant **to join our **Business Service Team **within Arup’s Milan Office.
**Your role**:
The purpose of this role is to assist and support the Management Executive team, and the office organization with various tasks.
This role has the following areas of focus:
- Calendar management of appointments, meetings and rooms
- Travel booking for business trip
- Office event organization (booking, location, supply of catering equipment, etc.)
- Translations of documents from English to Italian and vice versa
- Support in creating PowerPoint presentations
- Use of business templates for corporate reports (Word format, PPT )
- Liaise with other departments such as Facilities, Finance, etc. for service coordination purpose
**Requirements**:
- Fluency in both Italian and English
- Previous experience in this role is preferred
- Pro-active, solution-oriented and structured working style, versatile collaboration
- Confident handling of MS Office (Outlook, Word, Powerpoint and Excel)
- Friendly communication and an open and self-confident manner towards colleagues and guests
**Rewards and Benefits**
We offer a competitive salary at all levels and one of the best benefits packages in our sector.
Core benefits including flexible working arrangements are made available to support and safeguard your financial, physical, and mental wellbeing.
**Shape your time with us**
Our goal is to shape a better world. And to do that, we need to make Arup a phenomenal place to work for everyone. If we want to solve problems for people around the world, we must seek and attract the best people from the widest talent pool and create an environment that supports and includes them. We aim to encourage a culture where people can be themselves and be valued for their contribution. This includes people with disabilities, so please discuss any adjustments that you may require throughout the selection and assessment process with your recruitment contact.
At Arup, you'll be an encouraged member of the team with opportunities to participate in cultural and social events with the local community (e.g., as a STEM ambassador) or by joining one of our staff networks for women, culture, or LGBT+ people. You'll have access to a range of flexible working options - whether you're a parent, a career, a student, or have a busy lifestyle - we recognise it's not always easy to commit to standard working hours so if you're interested in flexible start and finish times, working from home or working part-time, please let us know when you apply, and we'll discuss how this could work in your role.
Join us in shaping a better world.
We are an Equal Employment Opportunity (EEO) employer and welcome all qualified applicants. You will receive fair and impartial consideration without regard to sex, race, religion, national origin, age, sexual orientation, disability, veteran status, genetic data, or other legally protected status. We recognise that not all disabilities are visible and will make reasonable adjustments to cater for diverse applicants in the selection and assessment process.
