Administrative Assistant

**Administrative Assistant**

**Start-up description**

**Job purpose**

Dynamic and growing startup seeks highly organised and motivated individual to join the team in Italy and contribute to the efficient functioning of the administrative operation in coordination with the teams in Germany, Luxembourg, the United Kingdom, and the United States.

**Duties and responsibilities**
- Assist in the preparation and organisation of documents, reports, and presentations
- Maintain and update electronic and physical filing systems, ensuring accuracy and accessibility
- Maintain HR records for employees, including hiring, termination, vacation, sick, and travel time
- Coordinate meetings and events, including arranging logistics, preparing materials, and taking minutes when required.
- Handle incoming and outgoing correspondence and shipping, ensuring timely and appropriate responses.
- Manage office supplies and equipment, making procurement recommendations as needed.
- Perform survey of possible suppliers of office activities, request quotations and provide best offer analysis
- Collaborate with team members in other European establishments to streamline administrative processes and improve overall efficiency.
- Coordinate domestic and international travel arrangements for employees

**Qualifications**
- At least 2 years of proven experience as an administrative assistant or in a related role.
- Strong organisational and multitasking skills, with attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- A proactive and positive attitude with a willingness to take on new challenges.
- Proficiency in English and Italian, knowledge of German or French is an asset.

**Working conditions**
- Working location: Frascati, Italy
- Start date: Q1 2024
- Must have a European work permit or EU citizenship

Contratto di lavoro: Tempo pieno

Benefit:

- Computer aziendale

Orario:

- Dal lunedì al venerdì

Esperienza:

- Administrative Assistant: 2 anni (Obbligatorio)

Lingua:

- English (Obbligatorio)
- German (Preferenziale)
- French (Preferenziale)

Data di inizio prevista: 01/03/2024