Sr. Associate

2 mesi fa

Sesto Fiorentino, Italia Lilly A tempo pieno

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

**1. BROAD FUNCTION**
- Provides Administrative support to the “Sr. Vice President-Drug Products External Manufacturing and Strategic Partnerships” and the Global Acceleration/GPP Leadership.
- Responsible for coordinating the DPEM LT agenda, documentation and collaboration sites and the virtual and F2F meetings
- Responsible for internal communication in DPEM
- Supports the coordination of the DPEM engagement initiatives and HR projects

**2. MAIN RESPONSIBILITIES**

**Planning/scheduling**:

- Manage the calendar “Sr. Vice President-Drug Products External Manufacturing and Strategic Partnerships” and “Global Acceleration/GPP Leadership”
- Manages travel and scheduling requests, including supporting the organization of visits to CMs internationally or at the Sites, including Corporate senior leadership.
- Scheduling ad hoc and/or recurring meetings by also interacting with individuals from other organizations to coordinate schedules.
- Provide proactive support with the meeting agendas and preparation by keeping track of follow-ups from previous meetings and managing or developing pre-read materials
- Build and maintain relationships with the AAs network for visit scheduling and agenda as well as develop the necessary external AA contacts with the CMs Sr. Leadership AA

**Business Processes and Communication**:

- Develop and drive the implementation of DPEM's internal and external communication program. Collaborate with the sites and Corporate Communication teams to ensure aligned agendas.
- Coordinates the internal townhalls by managing the agenda, preparing the materials, organizing the logistics, and managing the follow-ups
- Manage internal communication tools (e.g. Yammer) and propose the use of new tools as opportunities to further improve internal communication
- Develop DPEM internal presentations and material as needed (e.g. videos)
- Support in organizing and preparing presentations for site visits and periodic meetings
- Creates and manages appropriate electronic libraries and collaboration sites for non-GMP reference documents for the DPEM leadership team
- Develop material to be used externally in conformance with policies (e.g. ESC meetings)

**Engagement and HR agenda**:

- Coordinates with HR and engagement teams in different regions to drive the engagement agenda through active programs that address Pulse survey results and maintain high engagement levels in DPEM.
- Actively participate in HR projects (e.g. on-boarding of new employees) and connect with sites/teams as needed
- Maintain close follow-ups of key DPEM initiatives (e.g. people agenda)

**3. RELATIONSHIPS**
- DPEM team in all geographies
- DPEM HR and HR at all hosting sites
- Italian affiliate and corporate Administrative Assistants
- External partners Administrative Assistants
- Other manufacturing sites and central functions

**4. REQUIRED QUALIFICATIONS**
- Bachelor’s Degree
- Fluent English and Italian, other language is appreciated
- Extensive experience (+6 years) in a similar position in an international fast paced environment and demonstrated ability to provide professional secretarial support to senior management, managing priorities and meeting deadlines
- Management of complex agenda for Sr Leaders
- Business event coordination
- Advanced knowledge using Microsoft productivity tools including Outlook, Word, Excel, Power Point and experience using Share Point, Teams or similar

Personal Skills
- Strong ability to network and work with international team
- Strong written and verbal communication skills
- Demonstrated integrity and capability of managing sensitive and confidential information is a must
- Prioritization skills
- Good interaction skills with Sr Leadership
- High confidential information management

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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