
Administrative Coordinator
2 settimane fa
_**Administrative Coordinator/Office Assistant**_
**September 2024**
**Position Overview**:
**Key Responsibilities**:
- 1. Office Management:_
- Serve as the central point of contact for office-related matters, including communication with landlords, maintenance, equipment, and supplies.
- Support in organizing personnel travel, meetings, appointments, and visitor lodging.
- Coordinate schedules, appointments, bookings, and monitor office supplies inventory.
- Provide general support to office visitors.
- Review and recommend office supply acquisitions.
- Ensure data security, integrity, and confidentiality.
- Collaborate with the IT department for office equipment needs.
- Maintain a safe and secure working environment.
- 2. Account Management:_
- Develop and maintain efficient filing systems and record-keeping procedures.
- Manage accounts for all clients represented by the firm, including recording and tracking purchase orders and invoices.
- Ensure clients' shipments clear customs in a timely manner.
- Create and maintain client credit and purchase order history files.
- Support client's credit collections efforts, including documenting collections activity, investigating account disputes and billing discrepancies, and performing account/payment reconciliations.
- Monitor and manage supplier invoice payments to maintain good financial relationships.
- 3. Financial and Accounting Support:_
- Monitor and categorize company expenses accurately.
- Process invoices and ensure proper documentation.
- Maintain accounts receivable records and follow up on overdue invoices.
**Qualifications**:
- High school diploma in Accounting or Associate/bachelor’s degree.
- Previous work experience in a similar role is required.
- Proficiency in Italian and English, both written and spoken.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving abilities.
- Ability to work effectively in a team and independently.
**Experience**:
- administrative/accounting: 8 years (required)
**Language**:
- English and Italian (required)
-
Administrative Coordinator
4 settimane fa
Roma, Italia Demolytic A tempo pieno**Roma** **Italia** We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent...
-
Administrative Coordinator
13 minuti fa
Roma, Lazio, Italia FAOHome A tempo pienoJob OverviewThe Programme Assistant is a key member of the Rural Transformation and Gender Equality Division (ESP) at FAO headquarters in Rome, Italy. The incumbent will provide coordination and administrative support to ensure the smooth operation of the Global Alliance Against Hunger and Poverty (GAAHP) programme/project activities.Main...
-
Administrative Coordinator for Sales Support
6 giorni fa
Roma, Lazio, Italia Ribbon Communications A tempo pieno**Overview:**Ribbon Communications is seeking an experienced Administrative Coordinator to provide support to our sales team in Italy. This role will be responsible for managing administrative activities, including CRM tool entries and updates, cold calls to potential clients, and coordinating meetings for the sales team.**Job Description:**The successful...
-
Local Staff Coordinator
3 giorni fa
Roma, Lazio, Italia Atg Europe A tempo pienoWe are seeking a detail-oriented and organized Local Staff Coordinator to join our team at Atg Europe. This is an exciting opportunity for a professional with a passion for administrative support and process improvement.The successful candidate will be employed by ATG Europe (or one of its subsidiaries) and will work closely with the European Space Agency...
-
Administrative Coordinator
3 settimane fa
Roma, Italia Grupo Planeta A tempo pienoThe main role of this position is to handle the day to day activities mainly in the campus and documentations and be able to work in a professional and international environment. **Responsibilities** - Facility checks and controls - Reception team handling - Deal with suppliers - Checklists preparation and follow ups - Event coordination - Space checks...
-
Office Coordinator
4 settimane fa
Roma, Italia Demolytic A tempo pieno**Roma** **Italia** We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent office coordinator is, above all, an organized and competent professional...
-
Administrative and Finance Desk Specialist, Milano e Roma
2 settimane fa
Roma, Italia Amref Health Africa A tempo pienoAmref Health Africa Administrative and Finance Desk Specialist, Milano e Roma -(15/01/2025) **Amref Health Africa promuove progetti di salute nelle aree più isolate dell’Africa**, affinché ogni persona si veda riconosciuta la possibilità di vivere dignitosamente, crescere e dare forma al proprio futuro. A oltre 60 anni dalla sua fondazione, oggi Amref...
-
Project Coordinator
4 settimane fa
Roma, Italia Demolytic A tempo pieno**Roma** **Italia** We are looking for a responsible Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans. Project Coordinator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will...
-
Administration Coordinator
24 ore fa
Roma, Italia Miyapim A tempo pienoBecome an Integral Part of the Sales Team in Italy! As an Administration Coordinator, you will ensure the smooth running of our sales office, supporting administrative functions and creating an exceptional customer experience. What You Will Be Doing: Precision in Documentation: Prepare contracts and sales documents with impeccable attention to...
-
Sales Coordinator
4 settimane fa
Roma, Provincia di Roma, Italia CARDO ROMA, AUTOGRAPH COLLECTION A tempo pienoJob title: Sales Coordinator Reports directly to: Director of Sales Direct Reports: N/A Overall Job Purpose We are seeking a strong and enthusiastic SALES COORDINATOR based in Rome to join our growing Team Competencies A people-person Very effective communicator Influencer Positive approach Qualifications, Skills &, Experience Fluent in both Italian-English...
-
Clinical Research Coordinator
3 settimane fa
Roma, Italia IQVIA A tempo pienoAre you looking for an opportunity to work with an industry-leading company? IQVIA is currently recruiting for a Clinical Research Coordinator to support a site in Rome. This role is for **24**hours**per week and is expected to last approximately 13 weeks. As a pivotal member of the site team, you will be involved with a variety of administrative tasks to...
-
Account Coordinator
4 settimane fa
Roma, Italia Demolytic A tempo pieno**Roma** **Italia** We are looking for an Account Coordinator to provide day-to-day administrative support to our Account Executives and Account Representatives to ensure smooth sales procedures. To succeed in this role, you should be highly organized and able to perform multiple tasks for different teams/clients at the same time. If you have experience with...
-
Sales Coordinator
3 giorni fa
Roma, Italia Hosco.com A tempo pienoJob title: Sales CoordinatorReports directly to: Director of SalesDirect Reports: N/AOverall Job PurposeWe are seeking a strong and enthusiastic Sales Coordinator based in Rome to join our growing team.CompetenciesA people-personVery effective communicatorInfluencerPositive approachQualifications, Skills & ExperienceFluent in both Italian and EnglishAffinity...
-
Clinical Research Coordinator
3 settimane fa
Roma, Italia IQVIA A tempo pienoClinical Research Coordinator - Rome Are you looking for an opportunity to work with an industry-leading company? IQVIA is currently recruiting for a Clinical Research Coordinator to support a site in Rome. This role is for 24 hours per week and is expected to last approximately 13 weeks. The successful candidate will be responsible for supporting a...
-
Clinical Research Coordinator
3 settimane fa
Roma, Italia IQVIA A tempo pienoClinical Research Coordinator - Rome Are you looking for an opportunity to work with an industry-leading company? IQVIA is currently recruiting for a Clinical Research Coordinator to support a site in Rome. This role is for 24 hours per week and is expected to last approximately 13 weeks. The successful candidate will be responsible for supporting a...
-
Group Sales Coordinator
3 giorni fa
Roma, Lazio, Italia CARDO ROMA, AUTOGRAPH COLLECTION A tempo pienoJob title: Group Sales Coordinator Reports directly to: Director of Sales Direct Reports: N/A Overall Job Purpose We are seeking a strong and enthusiastic GROUP SALES COORDINATOR based in Rome to join our growing Team Competencies · A people-person · Very effective communicator · Influencer · Positive approach Qualifications, Skills & Experience ·Fluent...
-
Business & Ed Program Specialist (Literacy Coordinator)
4 settimane fa
Roma, Italia Madison-Oneida BOCES A tempo pienoBusiness & Ed Program Specialist (Literacy Coordinator) Duties: The Literacy Coordinator, an administrative position reporting to the Director of Adult & Continuing Education, oversees Adult Literacy programming at Oneida, Rome, and Utica ACCESS sites. This includes adult high school equivalency preparation (GED) and English as a Second Language (ESL)...
-
Business & Ed Program Specialist (Literacy Coordinator)
4 settimane fa
Roma, Italia Madison-Oneida BOCES A tempo pienoBusiness & Ed Program Specialist (Literacy Coordinator)Duties: The Literacy Coordinator, an administrative position reporting to the Director of Adult & Continuing Education, oversees Adult Literacy programming at Oneida, Rome, and Utica ACCESS sites. This includes adult high school equivalency preparation (GED) and English as a Second Language (ESL)...
-
Business & Ed Program Specialist (Literacy Coordinator)
4 settimane fa
roma, Italia Madison-Oneida BOCES A tempo pienoBusiness & Ed Program Specialist (Literacy Coordinator) Duties: The Literacy Coordinator, an administrative position reporting to the Director of Adult & Continuing Education, oversees Adult Literacy programming at Oneida, Rome, and Utica ACCESS sites. This includes adult high school equivalency preparation (GED) and English as a Second Language (ESL)...
-
roma, Italia Madison-Oneida BOCES A tempo pienoBusiness & Ed Program Specialist (Literacy Coordinator) Duties: The Literacy Coordinator, an administrative position reporting to the Director of Adult & Continuing Education, oversees Adult Literacy programming at Oneida, Rome, and Utica ACCESS sites. This includes adult high school equivalency preparation (GED) and English as a Second Language (ESL)...