Accounts Payable Coordinator

**POSITION**:
The Accounts Payable Coordinator is responsible for managing the administrative aspects of contracts and extra budgets with suppliers. Manages and coordinates the registration of payable invoices and the related VAT treatment, carrying out periodic VAT and tax declarations. Manages the Intercompany reconciliation process of the period-end accounts.

**RESPONSIBILITIES**:

- Managing the administrative aspects of contracts, engagement letters, and extra budget with Suppliers (freelance included);
- Managing and coordinating the postings of passive invoices and related VAT treatment;
- Overseeing the General Accountant in the day-by-day activities (grant management and EC payments and expense notes);
- Handling monthly closing calendar;
- Supporting the Head of Finance in all Monthly Closing Processes and Checklists;
- Managing the monthly payable reconciliations of accounts and the accrual for invoices/credit notes to receive;
- Handling the ordinary VAT process (calculation and settlement, periodic communication);
- Carrying out periodic VAT and Tax declarations (i.e.: Vat settlement, LIPE, Intrastat, Esterometro, 770 models, F24 models);
- Looking after payments and checking related deadlines;
- Overseeing the General Accounting activities, such as the following: *Managing tax and social security obligations *Registration of expense notes *Managing assets *Managing the chart of accounts *Updating the asset register details *Accruals import
- Maintaining the mandatory accounting journals (i.e.: statutory books, VAT books, asset register, etc.);
- Supporting the month/Year-End closing activities (i.e.: estimation of adjustments, depreciation, amortization, write-off, reconciliations, etc.);
- Supporting the Annual Report preparation process, including explanatory notes and preparation of financial statements annexes;
- Supporting and/or managing relationships with the company’s auditors, advisors, and suppliers;
- Contributing to hiring and onboarding of new staff and act as a mentor for junior staff;
- Monitoring the reconciliation of accounts, the payable outstanding items locked for payment in compliance with accounting/financial policies and procedures;
- Collaborating with the Subsidiaries' accountant in the preparation of Intercompany reconciliation;
- Dealing with the reconciliation of the accounts handled, on a monthly/quarterly/annual basis;

**REQUIREMTNS**:

- At least five years of work experience in an account payable position and or administrative management;
- Ability to manage autonomously all activities regarding the management of administration, guaranteeing the security of information;
- Ability to manage people
- English Fluent;
- Planning and organizational skills;
- Leadership and communication skills;
- Result-oriented;
- Team-working oriented

**_
ABOUT US_**
- OPIS is an International CRO with 25 years of experience _conducting Phase I-IV, non-interventional, and medical device studies internationally_. We always offer state-of-the-art information technology solutions and innovative approaches to the increasing complexity and variety of projects. OPIS's extensive expertise covers all phases of drug-related trials, taking care of the Sponsor beyond the therapeutic area, and offering also accurate clinical investigations for medical and diagnostic devices. With Global Clinical Research Locations all over the world, OPIS offers a full range of integrated clinical research services such as scientific advice, medical writing, trial start-up, monitoring, study management, data management, statistics, pharmacovigilance, medical monitoring, electronic data capture as well as quality assurance and training._

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