Event Specialist

We are looking for an **Event Specialist** to join our Communication Team in our Corporate Headquarters in Piombino Dese (Padova).

In this exciting role, the Event Specialist will be responsible for the execution of the events assigned, from the early phase, through execution until the final reconciliation of costs, for different sizes and complexity levels of meetings, with a specific focus on international Fairs and Congresses.
Managing project timelines and capabilities in negotiating with suppliers will be part of her/his duties, as well as utilizing the Stevanato Group’s standard processes and specific operating procedures to achieve the expected results.

This role requires a high level of flexibility, organization, availability to travel nationally and internationally, and collaboration to assist in the planning and execution of successful events.
This is a great opportunity to get involved in our Fairs & Events team and grow professionally with the business. You will work in a multicultural team, dealing daily with colleagues in different countries.

**Key Responsabilities**:

- Event support from inquiry to invoicing
- Identifies stakeholder needs and prepares budget
- Works with the Communication team and other identified resources to execute the project assigned and monitors results to ensure project timeline and deliverables meet expectations
- Documents and continuously provides input to refine and implement best practices across all projects for consistency and optimization
- Ensures all events assigned are delivered on time, within scope, and within budget
- Manages the relationship with all respective stakeholders, as well as suppliers
- Oversees and organizes attendee management and communications when requested
- Secures and communicates transportation and travel arrangements, either supported by the internal team or on own
- Provides feedback to all stakeholders through summary or debrief notes
- Proactively escalates any program or delivery issues for a timely resolution
- Increases Meeting and Events industry knowledge by attending internal training, external events, supplier presentations, and team meetings when requested.
- Identifies upselling opportunities and action informing the manager

**Qualifications**
- Education: University Degree in Event Management, Marketing, Communication, or related fields
- Languages: Outstanding fluency in English and Italian. Spanish, French, or German is a plus.
- Experience: 4-5 years in the event organization in structured Companies and/or Agencies. B2B Industry Experience is strongly preferred.
- Knowledge, skills, and abilities: Excellent oral/written communication skills, Well-organized and excellent time management skills, Demonstrates the ability to organize and prioritize workload. Strong knowledge of Microsoft Office products. (Hubspot, Surveymonkey, is a plus), knowledge of a CRM system is a plus, Pharma knowledge preferred
- Soft Skills: Flexibility, Problem Solving, Accountability, Proactivity, Teamwork and Result mindset.
- Adherence to Stevanato Group’s Values: Trust and respect everyone; Be accountable; Be ethical, always; Listen and communicate with transparency and honesty; Deliver results
- Interest in learning Stevanato Group's product & service portfolio and market

LI-DNP

**About Us**

We are a dynamic organization with great customers and a culture where people are valued and empowered to deliver amazing results. We are also growing and looking to hire talented and passionate individuals to join our team