Team Assistant Oncology Medical Affairs

2 settimane fa

Milano, Italia AstraZeneca A tempo pieno

**Team Assistant Oncology Medical Affairs**

At AstraZeneca, we believe in the potential of our people and you’ll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve, no matter where you start with us.

As **Team** **Assistant **in addition to basic support, you will support more Senior Managers and provide broader department support to team members. Tasks may include project management of functional activities, supporting the team in communication/responses to different stakeholders, booking meetings, maintaining documentation, establishes systems and structures for day to day functioning of their responsibilities. In some instances you may supervise others and allocate resources as necessary.

**MAIN DUTIES AND RESPONSIBILITIES**

The role broadly includes the following key components:

- Responds on behalf of the Medical Head to different stakeholders maintaining high professional standards whilst meeting conflicting needs
- Provides specialist project based administrative support
- Coordinates internal and external meetings / conferences so that they run smoothly
- Supports administrative management of oncology medical direction activities across different systems (SAP, SAS, etc.). He/she is a member of the OBU medical affairs Leadership Team, bringing operational and feasibility views, operational management of cross-cutting processes, and recommendations for implementing or modifying procedures and pathways
- Performs other administrative tasks using independent judgement and discretion
- Prepares documents, presentation materials and official information releases and distributes to required stakeholders
- Coaches and mentors less experienced secretarial help desk staff to help them resolve problems
- Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time

**ESSENTIAL REQUIREMENTS**
- Prior Assistant Experience
- Ability to follow processes
- Good communication skills
- Specialist knowledge in relation to administrative/business support activities in the relevant area
- Competent in the use of relevant office equipment and systems
- Experience of a variety of software/systems
- Written and spoken communications
- Thorough understanding of the local organization, and extensive knowledge of how local business processes interface to other relevant processes and information systems.
- Able to undertake a full range of mathematical calculations/activities relevant to the area of work
- Confidentiality
- Can create and maintain systems for efficiency for both self and others
- Customer Service Skills
- Good English knowledge

**DESIRABLE REQUIREMENTS**
- Relevant vocational qualifications or equivalent experience
- Team management skills

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