Personal Assistant to CEO

We are looking primary a student for a stage who is willing to continue their experience with us and looking for the perspectives to grow together. Initial contract as a stage with an offered contract after successful stage.

**Job Mission**: To provide high quality, efficient and proactive PA support to the CEO and the Team. To contribute to the positive and professional profile of the company and CEO.

**Responsibility**: Risk Management, Reputational risk in errors of organisation, administration and confidentiality.

**Key Accountabilities & Responsibilities**:

- Provide daily, proactive and efficient secretarial and administrative support to the CEO
- Key point of contact for the CEO, proactively managing internal/external enquires and communication, some of which may be of a sensitive and/or confidential nature.
- Proactive diary management for CEO, organising diaries
- Support the CEO and Executive Team by preparing them for meetings, including organising travel arrangements and itineraries, providing all supporting information and documentation such as agendas, minutes, papers etc.
- Provide general administrative support to the CEO and Executive Team including filing, as well as coordinating internal management procedures, such as induction and appraisal management, updating holiday and absence records on the HR system, completing expense claims and other finance procedures
- Organise events including meetings, lunches and dinners, as directed.
- Support the drafting of a range of materials such as presentations, speeches and papers for meetings, including gathering data, researching material, creating PowerPoint presentations and ensuring appropriate input from colleagues/managers.
- Proactively coordinate and manage the actions and deadlines of the CEO and Executive Team
- Undertake specific projects as directed, some of which may be of a complex, sensitive and confidential nature. Provide ad-hoc support as required, such as conducting research, gathering data etc and presenting findings in a timely manner.
- Provide ad-hoc administrative support, contributing to priorities and the effective delivery of member services, as required.

**Requirements**:

- English grade C or above, or equivalent in speaking and writing
- Italian grade C or above, or equivalent in speaking and writing
- Meticulous attention to detail and accuracy with strong planning and organisational skills
- Excellent communication skills with professional telephone manner and the ability to be confident, assertive and adaptive
- Proficient in Microsoft office (Word, Power Point, Outlook and Excel)
- Excellent verbal communication skills
- Ability to work flexibly with and for others
- Ability to work accurately under pressure and to deadlines
- Maintain productivity and calm when under pressure
- Ability to respond positively and pro-actively to colleagues and external contacts
- Excellent attention to detail and presentation
- Professional business demeanour
- Self-directed with the ability to work independently

Lavoro da remoto

**Job Types**: Full-time, Internship

Contract length: 6 months

**Language**:
english (required)

italian (required)

Work Location: In person (1/2 days)/smart working

Contratto di lavoro: Tempo pieno, Tirocinio formativo/stage

Durata contratto: 6 mesi

Stipendio: €600,00 - €1.200,00 al mese

Benefit:

- Orario flessibile

Orario:

- Orario flessibile

Sede di lavoro: Ibrido/da remoto (22060 Carimate, CO)

Contratto di lavoro: Tirocinio formativo/stage
Durata contratto: 6 mesi

Stipendio: €600,00 - €1.200,00 al mese

Benefit:

- Orario flessibile

Orario:

- Orario flessibile

Sede di lavoro: Ibrido/da remoto (22060 Carimate, CO)

Flextime