Contract Management and Documentation Specialist

2 settimane fa

Sesto San Giovanni, Italia HILTI A tempo pieno

We are looking for a Contract Management and Documentation Specialist who can hit the ground running in a fast-paced, high-performing, international working culture.

**Who is Hilti?**:
If you’re new to the industry, you might not have heard of us. We provide leading-edge tools, technologies, software and services for the global construction sector. We have a proud heritage, built over 75 years, and a worldwide reputation for pioneering products and exceptional service.

With 30,000 people in more than 120 countries, which we’re looking to expand, we’re a great place for you to show us your worth, step up to new challenges and grow your career.

**What does the role involve?**:
As a Contract Management and Documentation Specialist, you will work within the Channels department, specifically in the Customer Service team.

If required, the position will also deal with public and private tenders, preparing the relevant documentation and coordinating the different company functions.

In details:
Analyze contracts for Hilti Services and other offering
Analyze customer requests regarding bids/orders for various business opportunities. The analysis consists of verifying the customer's request (in terms of modification/introduction of conditions) and collecting the necessary information to understand its scope, implications and feasibility
Coordinate Hilti functions (sales, legal, engineering, finance, credit, marketing, logistics, human resources, etc.) and collect feedback from them in order to manage the customer's request
Create a deviation list (list of discrepancies between customer requests and standard contracts) and analyze it with the sales force (AM, ASM, Division Manager), in order to understand whether the deviations requested by the customer are acceptable or not. The acceptability decision is based on the Stakeholders' feedback (identified by deviation)
Support on documentary aspects directly with the customer
Responsible for the management and document archiving of contracts with customers and ensure the collection of internal authorizations necessary for the ratification of contracts
Analyze and check the tender about public and private contracts, prepare the documentation necessary to participate, definition of the offer, in compliance with the timelines set by the notice itself
Registration of "albi fornitori" and supplier portals also for the participation in tenders
Support for administrative litigations

**At Hilti, you’ll enjoy all the perks of being part of a big company, but with the autonomy of running a small business.**

**What do we offer?**:
We believe that your professional growth and our company growth go hand in hand, so we’ll give you everything you need to excel in your role. In return for your exceptional performance, you’ll receive ongoing training, one-to-one career mentoring and exciting opportunities to move around the business.

**Why should you apply?**:
We have an excellent mix of people, which we believe makes for a more vibrant, more innovative, more productive team.
So, if you’ve never worked in construction, that’s fine with us. Success at Hilti is down to teamwork and ability, no matter what your background.

**What you need is**:

- Degree in Law disciplines, accounting/finance competences are a plus
- At least three years of previous experience in Contract Management and preparation of documentation for clients
- Fluent knowledge of English and Italian languages
- Adequate computer skills
- Ability to manage tenders (public and private) and preparation of related documentation
- Ability to coordinate different business functions
- Ability to plan and meet deadlines

JoinHilti

“There’s a real family spirit and you can literally knock on any director’s door at any time. Also your line manager will work very hard to help you develop your skills, both professionally and personally.”
- Amer, Key Projects Manager

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