HR Administration

**Position Summary**:
**Primary/Essential Responsibilities**:

- Responsible for the end-to-end payroll, Time & Attendance, Benefits Administration for all G&W Italy employees working with the outsourced payroll provider and partner with Accounting and Finance on payroll reporting and reconciliations.
- Track the attendance of all staff in the HRIS as per organization requirement and communication (leaves of absence, sick days, overtime, work schedules).
- Liaise and manages pension funds and employees related insurances.
- Process expenses forms
- Provide payroll inputs T&A and other deductions to the payroll provider in specified format for processing payroll.
- Review and update ADP with all payroll changes.
- Recommends and implements enhancements and simplification of existing processes and procedures based on feedback and experience with customers.
- Communicates information regarding policies and standards on assigned processes to internal customers & external stakeholder as needed.
- Delivers HR Service support to the HR Community, managers and employees. Shows a customer service mind-set and proactive way of working to serve customers with a “can do” attitude.
- Provide on-demand reports related to the process, where required.
- Responsible for planning and ensuring systematic HR Admin induction for all new employees.
- Collect documents from employees as per standard checklist
- Maintain all the personal files and update them regularly.
- Track Probation reviews with timelines
- Provide salary input to RHM for Salary review process.
- Processes wage/salary transactions, and disciplinary actions and follow up with updating HRIS/ADP and payroll provider.
- Ensure documentation for resignation are received for employees who intend to leave.
- Follow up with Termination process as per standard checklist.
- Maintain the HR files (such as employee personal files, recruitment file, PF related documents)
- Prepare HR documents, like employment contracts, transformation letters and new HR guide
- Revise Company policies (i.e. travel and expenses, on boarding process, termination process, )
- Liaise with external partners (i.e. payroll provider, Recruitment agency, Insurance Companies, )
- Responsible for HR KPI and provide monthly report to RHM.

**Required Qualifications**
- Degree in Business Administration or Social Sciences
- Minimum 5 years of relevant HR Admin/Payroll experience in a similar role.
- Experience in a multi-plant organization and experience dealing with other countries is preferred.
- Knowledge of CCNL Metalmeccanico and employment law framework.
- Strong customer service and communication skills.
- Problem solving skills and the ability to balance multiple tasks/issues at once.
- Self-motivated, time efficient and proactive with ability to work under minimum supervision.
- Being able to treat information with high level of privacy
- Good English level for business.