Cluster Accounts Payable Specialist
3 mesi fa
**Who We Are**
Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that traveling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just “having a job”. Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere.
We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and wellbeing, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, stressful, and unsustainable. That’s why we define hospitality differently: while all our decisions should be made with the community and needs of our guests in mind, we always thrive to create a community that we want to be part of and that improves the world around us. We invite you to be part of our story.
***
**About Aethos Milan**
Aethos Milan is a boutique hotel and members club in Milan’s vibrant Navigli district. With 32 individually designed rooms, a world-famous cocktail bar, a gym, and our Mediterranean restaurant we aim to make Aethos Milan a home for travelers and our members alike. The essence of great hospitality will however always be an outstanding team. That's why we are looking for you
**Job Overview**
**Our Cluster Accounting and Administrative team is in Milan and manages our Operating Italian Properties**
**Essential Job Functions and Responsibilities**:
- Process accounts payable invoices and ensure accurate coding, documentation, and timely payments in compliance with company policies and procedures for our Italian Hotels
- Managing different information’s systems
- Maintaining spreadsheets and database
- Cost control and Purchase orders validation
- Organizing payment to suppliers
- Making bank reconciliation
- Making accounting reconciliation and monthly closing
- Collaborate with various departments, vendors, and suppliers to resolve any payment-related inquiries or issues
- Supervising the inventories of all our properties
- Maintaining accurate and organizing records of all Accounts Payable transactions, ensuring proper documentation for audits and financial reporting
- Ensure compliance with Italian tax regulations and reporting requirements.
- Assist in the month-end closing process by providing necessary reports and reconciliations related to Accounts Payable, accruals management, Asset Management and Depreciation
- Participate in internal and external audits, providing required documentation and explanations.
- Trips to our properties will be requested (20% travel time)
- Office based in Milan
**Core Competencies**:
- Fluent in English & Italian is a must
- 2+ years of hospitality experience is a plus
- Previous experience as an Accounts Payable Specialist in the hospitality industry is strongly preferred
- Flexible schedule - long hours during Closing and Budget period
- Ability to make thoughtful decisions and give constructive criticism
- Maximizes efforts towards productivity, identifies problem areas, and assists in implementing solutions
- Maintain a warm and friendly demeanor at all times, whilst remaining genuine
**What we offer**:
- Collaboration with a passionate and dynamic team at Aethos Hotels
- Professional development and training opportunities, with possibilities for growth within the Aethos brand
- Special rates on stays and services at our hotel
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