Corporate Affairs Personal Assistant

2 mesi fa

Milano, Italia Generali Italia A tempo pieno

Generali is a major player in the global insurance industry - a strategic and highly important sector for the growth, development and welfare of modern societies.

Within Group Corporate Affairs, we are looking for a Corporate Affairs Assistant who will report directly into the Head of Corporate Affairs.

Key responsabilities of the role will include:

- Work closely with the manager to provide administrative support, on a one-to-one basis
- Support the manager to make the best use of her time by dealing with secretarial and administrative tasks
- Support the manager in all activities related with managing and planning the agenda, coordinating meetings within and outside the function, organising and maintaining diaries and making appointment
- Focusing on corporate meetings (GMC, BoD, Committees) and ensuring the manager is well prepared for meetings for examples carrying out background research and presenting findings, producing documents, briefing papers, reports and presentations
- Guaranteeing a proactively management of all logistics aspects (ie. travel arrangement, transfer, scheduling, visas and accommodation), occasionally travelling with the manager, if requested, to provide general assistance
- Support the manager in handling also personal activities
- Support also the team in managing the overall agenda (ie. booking rooms meetings, aligning on travel arrangement

The job holder should:

- Work closely with the manager to provide administrative support, on a one-to-one basis.
- Support the manager to make the best use of her time by dealing with secretarial and administrative tasks
- Support the manager in all activities related with managing and planning the agenda, coordinating meetings within and outside the function, organising and maintaining diaries and making appointment
- Focusing on corporate meetings (Board of Directors, Committees) and ensuring the manager is well prepared for meetings for examples carrying out background research and presenting findings, producing documents, briefing papers, reports and presentations
- Guaranteeing a proactively management of all logistics aspects (ie. travel arrangement, transfer, scheduling, visas and accommodation), occasionally travelling with the manager, if requested, to provide general assistance
- Support the manager in handling also personal activities
- Support also the team in managing the overall agenda (ie. booking rooms meetings, aligning on travel arrangement)
- Support the BoD’s members and Board of auditors in logistics aspects (ie. travel arrangement, transfer, scheduling, accommodation, expenses reports)
- Acting closely with the Company Secretariat team in order to collect information and documents for BoD’s and Committees meetings

Must have
- 1-2 years of experience in similar role as personal assistant
- Fluent in English and Italian, other language would be a plus
- Experience to work under pressure and in stressful situations, ability to manage multiple projects simultaneously and successfully
- Strong communication skills and experience with international working environment
- Proactive and solution oriented
- Passionate and energetic

Additional Information
- 6 month contract

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