Associate Contributions Officer

3 settimane fa

Trieste, Italia UNESCO A tempo pieno

OVERVIEW

**Post Number**: 1ITSC PA116TP

**Grade**: P-2

**Parent Sector**: Natural Sciences Sector (SC)

**Duty Station**: Trieste

**Job Family**: Natural Sciences

**Type of contract**: Project Appointment

**Duration of contract**: 1 year

**Application Deadline (Midnight Paris Time)**: 4-DEC-2023

**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST
Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers.

Under the supervision of the Head of Finance and Budget Unit, the incumbent is the primary focal point at the institute on the matters related to voluntary contributions and donor reporting. He/she provides guidance to scientists, as well more junior colleagues in the Budget and Finance Unit.

**Essential responsibilities include**:
Long Description

As the focal point for all donor agreements and letters within ICTP, manage their review, ensuring their compliance with financial rules, regulations and IPSAS standards, timely finalization and renewal. Serve as the primary advisor to scientific staff on the administrative requirements related to donor agreements and contributions.

Design the depositary of agreements and all related documents, including the naming convention for effective management of electronic records.

Collaborate with BFM and BSP on reporting on internal objectives and regulatory matters; collaborate with funding organizations and agencies on matters related to project support costs and reporting requirements.

Ensure the timely and appropriate reporting to donors, advise scientists on the reporting requirements and support the scientists in the submission of progress reports. Ensure the timely submission of financial reports and authorizations.

Be the primary contact point for Auditors on the matters related to donor agreements and voluntary contributions, provide necessary explanations and supporting documentation as required.

COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

Education

Advanced University degree (Master's Degree or equivalent) in the field of in economics, finance, business administration or a related field.

Work Experience

Minimum two years of relevant professional experience in management of contributions, preferably with at least one year acquired at international level.

Demonstrated experience in collaboration with donor and funding organizations / agencies.

Proven track record of collaboration with scientists.

Skills/Competencies

Knowledge on the IPSAS compliant registration of contributions

Integrity, tact, discretion, ability to work as part of a team in an international environment.

Knowledge of ERP systems (preferably SAP-based)

Demonstrated ability to communicate effectively (both written and oral).

Languages

Excellent knowledge of English (written and spoken).

DESIRABLE QUALIFICATIONS

Work Experience

Experience in working for International organizations or Science Institutes.

Languages

Knowledge of the other UNESCO official languages (Arabic, Chinese, Russian and Spanish is an asset).

Knowledge of Italian is desirable.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 66,296 US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

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