Administrative Assistant

Overview & Responsibilities

We are hiring an Administrative Assistant for a permanent position in La Spezia, Italy.

Job Qualifications:

- High school diploma or university degree.
- Fluency in Italian and English.
- Proficiency in one or two additional languages (French, Arabic, or German preferred).
- Strong knowledge of MS Office Suite, especially Excel, Word, and PowerPoint.
- Experience in arranging travel, events, and hospitality.
- Ability to multitask effectively.
- Problem-solving attitude.
- Precision and meticulousness.
- Residence within specified areas (Albiano Magra, La Spezia, Sarzana, Massa, Carrara, Santo Stefano di Magra).

Job Duties:

- Greets visitors and notifies appropriate individuals of their arrival.
- Answers telephone calls promptly and directs them to relevant parties.
- Orders mail and express shipment supplies as needed for the HR Department.
- Enters and updates job descriptions as required.
- Ensures Elliott literature is current and accessible for guests in the lobby.
- Assists in preparing presentations.
- Generates, types, and revises Service Center correspondence using proper business formatting.
- Proofreads final documents for errors.
- Documents typed memos, letters, and expense reports accurately.
- Maintains a presence at the reception area during guest visits.
- Notifies supervisor of any necessary variations in office hours to arrange for a substitute.
- Keeps reception area tidy and organized.
- Manages PowerPoint presentations at an advanced level.
- Ensures ample supply of Elliott literature in designated areas.
- Controls gate access, checks badges, and coordinates escorts as necessary.
- Maintains and sources medical kits as required.
- Handles NDT certificates and responds to ISTAT statistics questionnaires.
- Receives goods, registers them into the database, and manages associated documentation.
- Conducts job filing tasks efficiently.

Base Location:
La Spezia, Italy

Work Schedule:
Full time - Monday - Friday.

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Customers throughout the world choose Elliott for the design, manufacture and service of their critical rotating equipment. Elliott’s global service network routinely installs, overhauls, repairs, upgrades and rerates machines from any manufacturer. Customers everywhere turn to Elliott for precision engineering, extraordinary reliability and unparalleled service.

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