Purchasing Clerk

**Company Description**
Collegio alla Querce, Auberge Resorts Collection a former cultural institution and much-beloved boarding school is undergoing an extensive transformation to awaken the property’s storied and romantic history, dating back to the 16th century. Auberge’s third European destination, Collegio is a delight for design lovers and gourmands alike. Three adjacent original buildings feature 83 rooms, an original chapel and theater, a library, two restaurants and a bar which was once the school’s principal’s office. Surrounded by old growth cyprus and soaring oak trees, the resort’s grounds boast expansive lawns, five levels of terraced Baroque gardens, a pool and garden bar and restaurant. Come here for relaxation or adventure - and leave utterly enchanted.

The Purchasing Clerk will check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and be a master organizer.
- Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance
- Ensure Store Requisitions are approved by authorized persons and acknowledged by recipients.
- Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
- Issue, store, price and rotate all incoming goods for the hotel.
- Maintain proper labeling of all storeroom items with minimum and maximum levels, to facilitate re-ordering and rotation of stocks,
- Fill all china, glass, silver, linen requisitions, update respective inventory cards/system and rotate perishables in storerooms.
- Ensure that all requisitions are filled on a timely basis in accordance with storeroom hours and outlet requests.
- Price all necessary Food & Beverage requisitions and transfers.
- Work closely with Receiving to ensure a smooth exchange from Receiving to Storage
- Ensure all goods received are stored in their proper and designated areas at all times
- Ensure food items are marked with date of purchase when practical or if expiry date is on package, no marking is required.
- Ensure all food items are placed in the correct colour-coded bins and are not placed on the floor.
- Ensure all storerooms are locked when unattended.
- Maintain perpetual inventory records for all liquor and wine on current basis.
- Ensure all beverage requisitions are handled as per established procedures and track banquet returns to stores the following business day.
- Follow up on documentation of after hours issues ensuring it is in accordance with established internal controls and procedures.
- Complete daily, weekly, month end, quarterly and annual inventories for food, beverage, groceries, sundries and operating equipment as required.
- Complete food, beverage, groceries, sundries and non-food stock replenishment as required and raise Purchase Orders for Purchasing Manager approval.
- Handle all issues and deliveries of goods to the appropriate departments within the hotel including loading and unloading carts and placing in appropriate storerooms.
- Ensure loading dock and receiving areas are kept secure, clean and organized.

**Qualifications**
- Clear understanding of the purpose and reasons for internal controls
- Understand and familiar with quality standards and service standards of the hotel
- Cross-trained in kitchen on food product and quality
- Strong interpersonal and relationship-building skills to work with cross-functional teams and vendors’ delivery man
- Reasonable problem solving skills as it relates to clerk’s area of work
- Work in a safe, prudent and organized manner

**Additional Information