Office Management

3 mesi fa

Milano, Italia ZURU A tempo pieno

**About our Mission & Product**

Zuru Tech is on a mission to digitalize the construction process of buildings all around the world. We have a multinational team developing the first BIM software able to build your real dream home: you design, we build it

Zuru and Zuru Tech have seen unprecedented expansion, achieving significant milestones. Our trailblazing BIM software continuously pushes the innovation envelope, solidifying our position as industry leaders. Fuelling our vision are over 120 markets worldwide that have embraced our ground-breaking solutions. But our journey doesn't stop here

Brilliant inventions take shape from brilliant minds. We all believe our product is extraordinary so we’re looking for extraordinary people too. Step into the future with Zuru Tech, where technology and creativity intertwine to reshape the construction industry worldwide.

Welcome to the future

**About the Role**

As our new General Services in Milan, you will play a crucial role in ensuring the smooth functioning of operations within our tech company. Your responsibilities will include managing orders, maintaining office supplies, and promptly responding to employee requests.

You will coordinate with vendors, control inventory, track expenses, and optimize workspace areas for efficiency. A key aspect of your role will involve effective communication with employees to understand their needs and preferences. Soft skills such as availability, communication, flexibility, multitasking, organization, precision, and proficiency in English are essential for success in this position.

Your tasks will also encompass managing Zuru Apartment with guests and maintaining an important office presence.

**Requirements**:

- Managing Orders:

- Order Processing: Receive, review, and process orders for office supplies, equipment, and services.
- Vendor Management: Coordinate with suppliers, negotiate contracts, and ensure timely delivery of orders.
- Inventory Control: Maintain accurate inventory records, monitor stock levels, and reorder supplies as needed.
- Budget Management: Track expenses related to orders and ensure adherence to budget guidelines.
- Keeping the Office Stocked:

- Supply Management: Ensure essential office supplies are stocked and readily available for employees.
- Equipment Maintenance: Coordinate maintenance and repairs for office equipment to ensure smooth operations.
- Workspace Organization: Arrange and manage storage areas to optimize space utilization and accessibility.
- Responding to Requests:

- Employee Support: Address employee requests for supplies, equipment, or services promptly and efficiently.
- Issue Resolution: Resolve any issues related to orders, stock availability, or service requests in a timely manner.
- Communication: Maintain open communication channels with employees to understand their needs and preferences.
- By effectively managing orders, keeping the office stocked, and responding promptly to employee requests, a General Services professional plays a crucial role in ensuring the smooth functioning of operations within a tech company.
- Managing Zuru Apartment with guests
- Office presence required at 100%

**Key soft skills**:

- Availability: Be readily accessible to address any office-related needs or emergencies.
- Excellent organizational and time management skills.
- Demonstrate adaptability and flexibility in handling various tasks and challenges that may arise in a dynamic work environment.
- Proactive attitude and problem-solving skills.
- Strong communication skills and negotiation abilities
- Ability to Content Switch and Multitasking: Juggle multiple responsibilities efficiently, seamlessly transitioning between tasks while maintaining productivity.
- Proficiency in English is crucial for effective communication and collaboration in an international work environment.
- **Compounding improvement & Shift the Needle**: eagerly lean about product management and industry best practices;
- ** Radical Candor**: translate complex concepts into clear, transparent and actionable tasks using thriving presentation skills;
- ** Overprepare & Win**: reduce complexity, keep things simple and work out how to win the battle before entering the arena;
- ** Collaboration**: cooperate with all stakeholders to ensure the smooth execution of product development plans;
- ** Decision-making & Problem-solving**: handle chaotic scenarios with ambition and resilience.

Annual Bonus & Career development plan based on performance and achievement of KPIs.

**What we offer**:

- ️Flex Time: you can decide when to come and go to work from 6am to 10pm. We have a Core Time from 10:00 to 12:00am in which presence is required, and the rest of the day is up to you (max 40h per week)

\uD83C\uDF0E International environment

A lot more Come and discover us

**PLACE OF WORK: MILAN

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