Office Assistant

2 settimane fa

Roma, Italia FAO A tempo pieno

Job Posting: 08/Mar/2024

Closure Date: 22/Mar/2024, 5:59:00 PM

Organizational Unit: OCB

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010093

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Office of Climate Change, Biodiversity and Environment (OCB) promotes the integration of innovative approaches in the activities of the Organization, for the sustainable use, management and conservation of natural resources for food and agriculture, and provides a coordination role on climate change, biodiversity and the environment.

The Secretariat of the International Treaty on Plant Genetic Resources for Food and Agriculture (ITPGRFA) performs the tasks established under the ITPGRFA, and arranges for and provides technical, logistic and administrative support for sessions of the ITPGRFA's Governing Body and for any subsidiary bodies, as may be established, and assists the Governing Body in carrying out its functions, including the performance of specific tasks that the Governing Body may decide to assign to it.

The position is located in the Secretariat of the International Treaty on Plant Genetic Resources (OCBT) at FAO headquarters in Rome, Italy.

**Main Purpose**

The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to the Secretary, OCBT and receives guidance from a higher-grade Office Assistant.

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

**Working Relationships**

The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

**Key Functions/Results**
- Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information.
- Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
- Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
- Proofread documents and format texts for accuracy, grammar, punctuation and style as well as for adherence to established standards.
- Initiate general administrative tasks in the computerized general administration/procurement/ financial/travel/human resources system.
- Prepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LOA), obtain clarification and follow up, when necessary.
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.
- Provide assistance in the administrative processing of vacancy announcements and consultants contracts.
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.
- Perform other duties as required.

**Impact Of Work**

The incumbent's work impacts on the timely and efficient delivery of office support services and

  • Office Assistant

    1 settimana fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301103 Office Assistant Job Posting: 14/Apr/2023 Closure Date: 28/Apr/2023, 4:59:00 PM Organizational Unit: OED **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301754 Office Assistant Job Posting: 14/Jun/2023 Closure Date: 28/Jun/2023, 4:59:00 PM Organizational Unit: PSS **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301439 Office Assistant Job Posting: 18/May/2023 Closure Date: 01/Jun/2023, 4:59:00 PM Organizational Unit: NSP **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301443 Office Assistant Job Posting: 18/May/2023 Closure Date: 01/Jun/2023, 4:59:00 PM Organizational Unit: ESS **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302041 Office Assistant Job Posting: 12/Jul/2023 Closure Date: 09/Aug/2023, 4:59:00 PM Organizational Unit: CFI **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300247 Office Assistant Job Posting: 26/Jan/2023 Closure Date: 12/Feb/2023, 4:59:00 PM Organizational Unit: NSP **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300269 Office Assistant Job Posting: 27/Jan/2023 Closure Date: 17/Feb/2023, 4:59:00 PM Organizational Unit: NSP **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302039 Office Assistant Job Posting: 12/Jul/2023 Closure Date: 26/Jul/2023, 4:59:00 PM Organizational Unit: NFO **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Categorie Protette

    1 settimana fa

    Roma, Italia Page Personnel Italia A tempo pieno

    la risorsa verrà inserita nel team Office Support e dovrà svoglere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conferencecalls Azienda del settore...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302028 Office Assistant Job Posting: 11/Jul/2023 Closure Date: 01/Aug/2023, 4:59:00 PM Organizational Unit: NSA **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300558 Office Assistant Job Posting: 24/Feb/2023 Closure Date: 11/Mar/2023, 4:59:00 PM Organizational Unit: OIN **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300559 Office Assistant Job Posting: 24/Feb/2023 Closure Date: 10/Mar/2023, 4:59:00 PM Organizational Unit: PSR **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Categorie Protette

    5 giorni fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa verrà inserita nel team Office Support e dovrà svoglere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conference calls. Azienda operante nel...

  • Categorie Protette

    1 mese fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa verrà inserita nel team Office Support e dovrà svolgere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conference calls. Azienda operante nel settore...

  • Categorie Protette

    4 settimane fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa verrà inserita nel team Office Support e dovrà svoglere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conference calls. Azienda operante nel settore...

  • Categorie Protette

    4 settimane fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa verrà inserita nel team Office Support e dovrà svoglere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conference calls. Azienda del settore...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300237 Office Assistant Job Posting: 25/Jan/2023 Closure Date: 14/Feb/2023, 4:59:00 PM Organizational Unit: LEG **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300178 Office Assistant Job Posting: 23/Jan/2023 Closure Date: 06/Feb/2023, 4:59:00 PM Organizational Unit: DDCE **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302404 Office Assistant Job Posting: 11/Aug/2023 Closure Date: 25/Aug/2023, 4:59:00 PM Organizational Unit: NSL **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Back Office Assistant Vendite

    4 settimane fa

    Roma, Italia Page Personnel A tempo pieno

    Back Office Assistant Vendite - Prestigiosa azienda specializzata nell'abbigliamento lusso **Il nostro cliente**: Per prestigiosa specializzata nell'abbigliamento lusso cerchiamo un Back Office Assistant Vendite **Ruolo**: La risorsa inserita all'interno dell'ufficio commerciale dell'azienda: - Cura delle attività legate al processo di distribuzione...