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Administrative Assistant
3 mesi fa
OVERVIEW
**Post Number**: 1ITSCPA045VC
**Grade**: G-4
**Parent Sector**: Natural Sciences Sector (SC)
**Duty Station**: Trieste
**Job Family**: Natural Sciences
**Type of contract**: Project Appointment
**Duration of contract**: 1 year
**Application Deadline (Midnight Paris Time)**: 21-FEB-2024
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
The World Academy of Sciences (TWAS) aims at building scientific capacity In developing countries. The TWAS Executive Director is the overall responsible officer for TWAS and the entire TWAS-IAP-OWSD Secretariat.
**The incumbent will perform the following duties**:
Long Description
Provide administrative support to the pilot project aimed at establishing science centres in up to five African countries.
Maintain frequent communication with African partners (e.g. academies of science) that have been (or will be) selected as host organizations of the proposed science centre.
Provide administrative support to the Science in Exile project that advocates for and provides support to at-risk, displaced and refugee scientists. Science in Exile is also carried out in collaboration with TWAS and the International Science Council (ISC).
Act as an administrative liaison person for the project between IAP, TWAS and ISC.
Identify opportunities for additional collaborations, including presentations at conferences, webinars, etc.
Compile and format such presentations. Update, expand and maintain the Science in Exile database of partners/collaborators and re-activate the mailing list, including by compiling and circulating a (bi-) monthly newsletter.
Maintain the Science in Exile website, including the list of organizations and individuals signing up to the advocacy campaign/Science in Exile Declaration.
Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
EDUCATION
Completed secondary, technical and/or vocational school.
WORK EXPERIENCE
Minimum three (3) years of relevant working experience in providing secretarial services.
SKILLS/COMPETENCIES
Excellent knowledge of modern office skills.
Good interpersonal and communication skills.
Good organizational and coordination skills.
Ability to ensure efficiency.
Flexibility to adjust to work schedules and priorities.
LANGUAGES
Excellent knowledge (spoken and written) of English.
DESIRABLE QUALIFICATIONS
SKILLS/COMPETENCIES
Knowledge of the general purpose and functioning of IAP and academies in general.
Tact and ability to work harmoniously with visitors and staff of different national and cultural backgrounds.
LANGUAGES
Basic knowledge (spoken and written) of Italian or other UN language is an asset
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 27,806 US $.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
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UNESCO does not charge a fee at any stage of the recruitment process.
