Legal Secretary, 7m FTC
3 giorni fa
Sondrio, Italia
Charles Russell Speechlys
Tempo pieno
32.000 € - 38.000 €/anno
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The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service.
This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.
Roles and Responsibilities
Administrative Support:
- Answering phone calls, managing correspondence, and greeting clients.
- Scheduling and coordinating appointments, meetings, and conferences for lawyers.
- Maintaining calendars and reminding lawyers of important tasks and deadlines
- Assisting in drafting of Letter of Engagements
- Coordinating with other staff and external agencies as required
- Travel arrangements for the legal team, including arranging visas where needed Document Management:
- Preparing, typing, and formatting documentation into the firm house style
- Organising and maintaining documents in the electronic filing system
- Paper and digital archiving of documents following the firm’s policy and quality standards
- Proofread documentation as required
- Keep clear records on new business intake for the legal team Legal Assistance:
- Conducting research and compiling information for attorneys
- Assisting lawyers in preparing and assembling bundles Client Interaction:
- Assisting with billing and accounting tasks, including preparing invoices and following up on payments
- Opening new matters and assisting with the onboarding process for new clients Case Management:
- Keeping track of legal case timelines and informing lawyers of upcoming deadlines
- Managing case files and other records in a confidential manner Person specification
- Strong organisational and multitasking skills
- Excellent written and verbal communication skills
- Attention to detail and high level of accuracy
- Proficiency in legal terminology and understanding of legal processes
- Proficiency with office software, including word processing, spreadsheets, and legal research platforms
- Discretion and the ability to maintain confidentiality
- At least 3 years legal secretarial experience Compensation
- Salary range: €32-38K depending on experience
- Answering phone calls, managing correspondence, and greeting clients.
- Scheduling and coordinating appointments, meetings, and conferences for lawyers.
- Maintaining calendars and reminding lawyers of important tasks and deadlines
- Assisting in drafting of Letter of Engagements
- Coordinating with other staff and external agencies as required
- Travel arrangements for the legal team, including arranging visas where needed Document Management:
- Preparing, typing, and formatting documentation into the firm house style
- Organising and maintaining documents in the electronic filing system
- Paper and digital archiving of documents following the firm’s policy and quality standards
- Proofread documentation as required
- Keep clear records on new business intake for the legal team Legal Assistance:
- Conducting research and compiling information for attorneys
- Assisting lawyers in preparing and assembling bundles Client Interaction:
- Assisting with billing and accounting tasks, including preparing invoices and following up on payments
- Opening new matters and assisting with the onboarding process for new clients Case Management:
- Keeping track of legal case timelines and informing lawyers of upcoming deadlines
- Managing case files and other records in a confidential manner Person specification
- Strong organisational and multitasking skills
- Excellent written and verbal communication skills
- Attention to detail and high level of accuracy
- Proficiency in legal terminology and understanding of legal processes
- Proficiency with office software, including word processing, spreadsheets, and legal research platforms
- Discretion and the ability to maintain confidentiality
- At least 3 years legal secretarial experience Compensation
- Salary range: €32-38K depending on experience