Infrastructure & Mobility Financial Specialist

Infrastructure & Mobility Financial Specialist

City: Genova

Location: Genova, IT, 16129

Contract Type: Permanent

Division: International Infrastructure & Mobility

Level of experience: Entry Level

RINA is currently recruiting for a Infrastructure & Mobility Financial Specialist to join its office in Genoa, Italy within the International Infrastructure & Mobility Division.

Mission

An Operations Finance Specialist with a focus on managing financial & administrative tasks from the Contract advancement monitoring to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations. #LI-MB4

Key Accountabilities

- Analysis of Profit & Loss KPI and Pipelines

- Support Senior colleagues in the analysis of P&L KPI and in the identification of area of improvements

- Support Senior colleagues in the analysis of the commercial Pipelines in terms of expected revenues and costs

- Contract Management

- Support the Project Managers colleagues in the analysis of financial KPI of the Contracts

- Support the Project Managers in the Forecast activities (revenues, costs, invoices and collection)

- Support senior colleagues to ensure that contracts adhere to company guidelines and policies.

- Collaborate with relevant stakeholders to obtain necessary approvals for the contracts.

- Maintain communication with both internal teams and customers to clarify any contract-related details or address concerns.

- Contract Creation

- Gather necessary information from customers or internal departments to initiate the contract creation process.

- Enter accurate and relevant data into the company's system, ensuring all details are correct and comply with company policies and regulations.

- Prepare and maintain documentation related to the contracts, such as terms and conditions, pricing, and any special agreements.

- Invoicing Process

- Utilize the RINA invoicing system to create accurate and timely invoices based on the terms outlined in the contracts.

- Verify that the billing information aligns with the terms of the contract and resolve any discrepancies.

- Ensure that invoices are sent to customers promptly through the preferred communication channels.

- Customer Support

- Respond to customer basic inquiries related to contracts, invoices, and billing processes.

- Resolve any basic issues or discrepancies related to contracts and invoices in a timely and professional manner.

- Record Keeping

- Keep detailed and organized records of all contracts, invoices, and related correspondence.

- Regularly update and maintain information in the company's database or customer relationship management (CRM) system.

Education

Master’s Degree in Business Administration Finance Management or Management Engineering

Qualifications

- Good Excel knowledge (Pivot and main functions such as Vlookup, Concatenate, Subtotal etc)

- Power BI basic knowledge will be considered a plus

- Problem solving and analytical thinking attitude

- Good knowledge of the English language, knowledge of French language is a plus

- While not always mandatory, any previous experience in business support, customer service or a related field can be an advantage. This could include internships, part‑time roles, or volunteer experience.

- Familiarity with the RINA services is beneficial. The advisors should be willing to learn about the offerings to effectively assist commercial teams, operations and customers.

- Basic computer skills are necessary, including the ability to use customer relationship management (CRM) systems, input data accurately, and utilize other relevant software tools.

- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model

- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances

- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions

- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraints

- EARN TRUST - Take everyone's opinion into account and remain open to diversity

- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction

- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization

- ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.

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