Office Support Specialist

4 settimane fa

Roma, Lazio, Italia FAO A tempo pieno
Job Summary:

The Office Associate leads and coordinates office- and management support functions of the Office of the Chief Economist at FAO headquarters in Rome, Italy. He\/she ensures the smooth flow of office work and information by setting priorities and organizing the day-to-day work.

Key Responsibilities:
  • Analyze, manage, and monitor complex correspondence and documentation.
  • Provide information and guidance to staff at all levels within the organizational unit.
  • Arrange appointments and duty travels, maintain supervisor's calendar, and receive visitors.
  • Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes, and prepare minutes, and follow up on required actions.
  • Establish internal procedures and tracking systems for correspondence and documents.
  • Evaluate ongoing support requirements of the office, adapt service provision to meet changing needs, and solve operational problems.
Requirements:
  • Secondary School Education.
  • Five years of relevant experience in management and office support work.
  • Working knowledge (full proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another official FAO language (Arabic, Chinese, French, Russian, or Spanish).
  • IT skills: very good knowledge of the MS Office applications, Internet, and office technology.
Competencies:
  • Results Focus.
  • Teamwork.
  • Communication.
  • Building Effective Relationships.
  • Knowledge Sharing and Continuous Improvement.

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