Executive Support Specialist

3 giorni fa


Milano, Lombardia, Italia Paramount Pictures A tempo pieno

**Job Overview**

We are seeking an experienced Executive Support Specialist to join our Paramount Pictures team in Italy. As a key member of our senior leadership support team, you will provide administrative assistance to our executive leaders and contribute to the success of our organization.

Key Responsibilities:

  • Organize and coordinate meetings and events, including travel arrangements, itineraries, and accommodation.
  • Coordinate with other Personal Assistants at an international level and assist visiting managers.
  • Plan and manage travel and logistics.
  • Provide general administrative support for daily business activities, especially company events.
  • Accurately handle expense reconciliations and invoicing.
  • Develop and deliver training on administrative tools and procedures.
  • Draft and edit presentations, briefing materials, and internal communications.
  • Translate documents and prepare reports.
  • Support special projects within the HR function.

Requirements:

  • At least 3 years of experience as a Human Resources Coordinator or Executive Assistant.
  • Bachelor's Degree in Human Resource or Communications preferred.
  • Digital mindset, proficiency in Microsoft Office, SharePoint, Teams, SAP, Concur, and Mindmaster.
  • Excellent communication skills, customer focus, and prioritization abilities.
  • Fluency in English and Italian, both written and spoken.
  • Strong problem-solving skills, proactive attitude, and collaborative approach.


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