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Meeting Coordinator

4 settimane fa

Roma, Lazio, Italia FAO A tempo pieno

Job Title: Meeting Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Meeting Coordinator to support the coordination and planning of meetings with secretariats and external organizers. The ideal candidate will have a strong understanding of meetings-related policies, procedures, and practices.

Key Responsibilities:

  • Support operations for meetings and conferences at Headquarters
  • Liaise with meeting organizers to guarantee effective delivery of meetings
  • Ensure adequate sharing of information with critical in-house corporate services for events
  • Liaise with internal units such as Protocol Unit and with Embassies and Permanent Representations to ensure smooth organization of high-level events
  • Liaise with external entities requesting to host non-FAO meetings on FAO premises and coordinate internal activities for the provision of services
  • Perform other functions as required

Requirements:

  • University degree in international relations, interpretation/translation, humanities, STEM subject etc
  • Two years of relevant experience in similar or relevant environment (international relations, interpretation/translation, humanities, STEM subject etc)
  • Working knowledge (level C) of English, French or Spanish and limited knowledge (level B) of one of the other two or Arabic, Chinese, Russian

FAO Core Competencies:

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills:

  • Work experience in more than one location or area of work
  • Extent and relevance of experience in office administration
  • Extent and relevance of experience in conference management and services
  • Familiarity with Microsoft systems and online meeting platforms

Selection Criteria:

  • Extent of language skills
  • Extent and relevance of experience in supporting high-level events
  • Service orientation is a strong requirement
  • Ability to work in a high-pressure environment