Financial Operations Manager

1 mese fa

Milano, Lombardia, Italia White & Case LLP A tempo pieno
Job Description

White & Case LLP is seeking a highly skilled Financial Operations Manager to join our team in Milan. As a key member of our finance function, you will be responsible for overseeing the financial operations of our Milan office, including financial and statutory accounting, inventory management, analysis and reporting, budgeting, and ensuring the smooth coordination and integration of finance and other business services functions.

Key Responsibilities:

  • Manage the AP & Expenses, Treasury, Payroll, and Financial Accounting functions
  • Review and reconcile all balance sheet and P&L accounts on a monthly basis
  • Work closely with the Head of Accounting – EMEA to ensure local statutory requirements are met
  • Prepare statutory accounts for all locally registered statutory entities
  • Manage the auditors, including planning meetings, supervising onsite work, sign-off reviews, and statutory submission
  • Prepare tax returns for filings with local tax authorities
  • Assist with detailed review of Milan expenditure against budget
  • Responsible for local treasury management, including payment runs
  • Manage the payroll of the business and payment of salaries
  • Responsible for monthly billing and cash collections of the Milan office
  • Enhance current billing and collection forecasts, to value the pipeline of future billings and collections for the office
  • Regular review of inventory with the EMEA Revenue team and assisting with collections to ensure invoices are paid within agreed terms
  • Work closely with the Revenue Controllers in London to ensure that Partners are met on a monthly basis and WIP and AR is managed effectively
  • Liaise with the Shared Service Centre in Manila, Tampa, and the EMEA finance teams, as appropriate
  • Maintain a continuous open dialogue with Partners and clients
  • Work closely with the Director of Financial Management, and the Accounting & Finance Operations Director- EMEA to ensure obstacles to efficient matter management are identified and systems amended to ensure maximizing of revenue generation
  • Ensure effective collaboration with the reporting team to provide timely and accurate management information to assess matter performance both in terms of recoveries and in terms of profitability

Requirements:

  • Professional services experience, preferably law firm experience
  • Experience of team management
  • Good knowledge of UK GAAP and Italian Tax/accounting rules
  • Computer literate with strong Excel skills, including pivot tables and lookups
  • Excellent interpersonal and team working skills, ability to work effectively at all levels within an organization
  • Excellent oral and written communication skills
  • Demonstrate the ability to deal with difficult situations and find solutions
  • A proven ability to work to tight deadlines, juggle multiple projects, and deliver under pressure
  • Must be self-motivated, highly organized, accurate, with an attention to detail, and be able to work with minimal supervision
  • Flexible and enthusiastic with the ability to manage own workload and priorities to meet deadlines
  • Experience of working in a global organization, particularly EMEA
  • Experience in using Elite or 3E required

Education:

  • University Degree in Economics or equivalent
  • 5 years of experience in a similar position
  • Exposure to senior managers or partners in a large multinational organization
  • Fluent Italian and English

Location & Reporting:

  • This role is based in Milan, with potential for international travel
  • This role reports to the Director of Finance Operations & Systems

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