Fine Art Logistics Coordinator

4 settimane fa


Milano, Lombardia, Italia Sotheby'S A tempo pieno

About Sotheby's

Sotheby's is a world-renowned destination for art and luxury, with a rich history dating back to 1744. Our mission is to make exceptional art and luxury objects accessible to everyone through auctions, private sales, e-commerce, and retail channels. We pride ourselves on our industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories, including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design.

The Role

We are seeking a highly skilled Logistics and Security Manager to oversee the art handling, warehousing, and inventory management of our Milan operation. This role will ensure compliance with work rules, fire, health, and safety legislation, as well as Sotheby's Client Experience Standards and Operational Policies. The successful candidate will work closely with all functions within Operations and across the business to ensure seamless pre- and post-auction logistics for the safe handling of artwork.

Responsibilities

  • Update and monitor all inbound and outbound tracking to ensure KPIs are met.
  • Coordinate the movement of property between the office and warehouse, scheduling and recording all transactions in SAP.
  • Provide art handling assistance to third-party photographers to ensure all property is presented ready for shooting.
  • Coordinate the setup and breakdown of sale exhibitions, sales, and special events, scheduling third-party support as needed.
  • Ensure inventory accuracy and safety, resolving all outstanding inventory exceptions within the required timeframe.
  • Manage security and safety of Sotheby's staff, assets, visitors, and client's property, including on-call duty for Alarm and Milan external WH.
  • Maintain access control systems, ensuring all leavers' access is removed and temporary passes are provided for visiting staff.
  • Support business requirements for late closing and security and risk management planning for offsite exhibitions.

Requirements

  • Fluent in English.
  • Exceptional knowledge of handling, movement, packing, and storage of fine art.
  • Excellent interpersonal skills, diplomacy, and ability to communicate at all levels.
  • Proactive disposition to set priorities and meet deadlines.
  • Discernible problem-solving skills and aptitude to excel in client-focused and deadline-driven environment.


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