Purchasing Coordinator

The Purchasing Clerk is a key member of our team, responsible for ensuring the smooth operation of our storerooms and inventory management. This role requires a high level of organization, attention to detail, and excellent communication skills.

• Verify all incoming goods against delivery orders and invoices to ensure accuracy and quality.
• Issue, store, price, and rotate all incoming goods for the hotel, maintaining a balanced inventory.
• Ensure Store Requisitions are approved by authorized persons and acknowledged by recipients.
• Comply with local and corporate policies, rules, internal controls, and procedures related to the Purchasing Department.
• Maintain proper labeling of all storeroom items with minimum and maximum levels to facilitate re-ordering and rotation of stocks.
• Fill all china, glass, silver, linen requisitions, update respective inventory cards/system, and rotate perishables in storerooms.
• Ensure timely filling of all requisitions in accordance with storeroom hours and outlet requests.
• Price all necessary Food & Beverage requisitions and transfers.
• Collaborate with Receiving to ensure a smooth exchange from Receiving to Storage.
• Ensure all goods received are stored in their proper and designated areas at all times.
• Mark food items with date of purchase when practical or if expiry date is on package, no marking is required.
• Place all food items in the correct colour-coded bins and avoid placing them on the floor.
• Ensure all storerooms are locked when unattended.
• Maintain perpetual inventory records for all liquor and wine on a current basis.
• Handle all beverage requisitions as per established procedures and track banquet returns to stores the following business day.
• Follow up on documentation of after-hours issues to ensure compliance with established internal controls and procedures.
• Complete daily, weekly, monthly, quarterly, and annual inventories for food, beverage, groceries, sundries, and operating equipment as required.
• Complete food, beverage, groceries, sundries, and non-food stock replenishment as required and raise Purchase Orders for Purchasing Manager approval.
• Handle all issues and deliveries of goods to the appropriate departments within the hotel, including loading and unloading carts and placing in appropriate storerooms.
• Ensure the loading dock and receiving areas are kept secure, clean, and organized.

• Clear understanding of the purpose and reasons for internal controls.
• Understanding and familiarity with quality standards and service standards of the hotel.
• Cross-trained in kitchen on food product and quality.
• Strong interpersonal and relationship-building skills to work with cross-functional teams and vendors' delivery men.
• Reasonable problem-solving skills as it relates to the clerk's area of work.
• Ability to work in a safe, prudent, and organized manner.

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. Our properties are unique, yet share a crafted approach to luxury, bringing the soul of the locale to life through captivating design, exceptional cuisine, and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations.