Administrative Assistant

GRS Recruitment is seeking a highly organized and detail-oriented individual to join their team as an Administrator. The successful candidate will provide administrative support to the company's clients, ensuring smooth operations and efficient communication.

• Respond to telephone calls, emails, and handle correspondence in a professional manner.
• Maintain the reception, common, and conference areas clean and tidy, creating a welcoming environment for clients and colleagues.
• Track office supplies, stationery, and equipment, placing orders when necessary to ensure a well-stocked workspace.
• Assist with photocopying, scanning, printing, and filing, ensuring accurate and timely completion of tasks.
• Liaise with clients and colleagues, addressing their requests and needs in a prompt and courteous manner.
• Arrange meetings with clients, ensuring seamless coordination and communication.
• Welcome guests and offer refreshments, creating a pleasant experience for visitors.
• Maintain corporate files and filing systems, ensuring accurate and up-to-date records.
• Correspond with clients via email and telephone, providing excellent customer service.
• Collaborate with local authorities, banks, agents worldwide, tax office, and Registrar of Companies, ensuring compliance and efficient communication.
• Arrange apostille certifications and courier services, streamlining administrative tasks.
• Assist with other administrative matters as required, demonstrating flexibility and a willingness to learn.

• Holder of a University degree or equivalent.
• Previous working experience in a similar role and within a similar industry is considered an advantage.
• Fluency in Greek and English, both written and verbal.
• Strong communication skills, with the ability to effectively interact with clients and colleagues.
• Good attention to detail, with a focus on accuracy and precision.
• Excellent organization and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Team-player with a pleasant personality, able to work collaboratively in a fast-paced environment.

Due to the high volume of applications, only shortlisted candidates will be responded to. We look forward to reviewing your application.