Executive Assistant

Join us as an Executive Assistant to senior Investment Bankers, as well as providing some administrative support to the wider team. This is an exciting opportunity within Barclays Investment Banking Division. You will be working within a team of Executive Assistants to provide aid to Front Office personnel, which will include extensive diary management, submitting expenses, extensive travel arrangements, organising internal and external events and managing budgets accordingly. A high degree of pro-activity and forward planning capability is required. The ideal candidate will have extensive experience co-ordinating complex international travel as well as maintaining extremely busy calendars. Meticulous attention to detail is key as well as having previously worked in a client facing role. To be successful as an Executive Assistant you should have:

• Proven Executive Assistant experience at Senior Management level / working within a revenue generating Investment Banking environment. Credible institutional client facing experience is essential.
• Extensive experience co-ordinating complex international travel.
• Able to work at speed and with absolute accuracy.
• Strong communication skills, and attention to detail.
• Additional skills of value include:
• English language skills are essential, other language skills are useful.
• A pro-active and dynamic personality; an ability to work collaboratively with a diverse range of people is essential.
• Able to work both autonomously and collaboratively.

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills This role is based in Milan. Entry Salary: €65,000 Upper Salary: €93,500 The entry and upper salary information above includes only annual full-time equivalent base salary and represents the typical range of pay for the role. The actual pay rate will reflect the responsibility level of the role and experience level of the individual. The entry and upper salary information does not include any other type of compensation or benefits that may be available. Barclays employees are also eligible for a suite of competitive country-specific benefits. This position is eligible for an incentive award. Purpose of the role To manage the executive’s schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls i