Operations Specialist

At Lexroom.ai, we’re not just building software; we’re revolutionizing the way legal professionals work. Our mission? To empower lawyers, law firms and companies with a world-class AI product that saves time, boosts productivity, and redefine what’s possible in the legal world. We’re changing the game, and we’re doing it with a team of rockstars who are passionate about innovation, excellence, and impact. Why Lexroom.ai?Shape the Future: Be part of the team that’s leading the AI revolution for legal professionals. Grow with Rockstars: Collaborate with industry-leading talents in an environment that values creativity, ambition, and growth. Make an Impact: Your work will directly influence how lawyers around the world practice law—more efficiently, effectively, and intelligently.At Lexroom.ai, we don’t just promise career growth; we promise a journey of learning, impact, and purpose. Ready to change the world of law? Collaborate closely with leadership to shape how Lexroom.ai scales ROLE We’re looking for an Operations Specialist to support and scale Lexroom.ai’s internal operations. Your mission: optimize workflows, maintain tools, ensure data quality, and empower teams with clean, reliable, automated systems. You will work on internal Growth projects, collaborating closely with Sales, Operations, Product, and the Growth Lead. You will become the go-to person for CRM maintenance, data operations, internal workflows, and automation. In this role, you will:Maintain and improve our CRM (HubSpot) with clean data, workflows, and structured processes Build internal automations across tools (Zapier, Make, HubSpot, Notion, Airtable, Slack) Design, build, and maintain dashboards that help teams track KPIs and operate more efficiently Collaborate with internal teams to understand operational pain points and translate them into scalable solutions Conduct data cleaning, validation, and reconciliation to ensure accuracy and reliability Work with APIs, documentation, and no‑code/low‑code tools to integrate systems Contribute to internal documentation, process optimization, and operational excellence initiativesQualifications1–3 years of experience in Operations, Revenue Ops, Sales Ops, Business Ops, or similar roles Strong analytical mindset and data‑first problem solving Hands‑on experience with CRM tools—HubSpot preferred Comfortable building workflows, automations, and dashboards across different no‑code platforms Ability to work with APIs, webhooks, and basic scripting (or willingness to learn) Highly detail‑oriented, structured, and reliable Strong communication skills in Italian and English Curiosity, proactivity, and comfort working in fast‑paced environmentsWHAT WE BRING TO THE TABLE An Elite Team of Rockstars. At Lexroom.ai, you’ll collaborate with some of the brightest minds in tech and legal AI. Our small, entrepreneurial teams are driven by impact and autonomy, allowing you to contribute directly to revolutionising the legal industry. You’ll work side by side with pioneers who are as passionate about innovation as they are about personal and professional growth. We believe in hiring exceptional talent and empowering them to lead. As one of the first hires at Lexroom.ai, you’ll play a critical role in shaping the future of legal technology. Your contributions won’t just be noticed—they’ll be transformative. Here, age and title don’t define your impact; your vision, execution, and passion do. If you have the ambition and drive, you’ll rapidly advance and take on leadership roles in game‑changing projects. Competitive Pay and Equity. We recognize talent and reward it. Expect competitive compensation with rapid growth tied to your impact. Here’s what you can expect:Annual Salary Range: 28,000 - 40,000€+ depending on seniority Relevant stock option package: Your hard work will directly contribute to—and benefit from—our success.Perks That Make a DifferenceHybrid Work Model: Split your time between working from home and collaborating in our dynamic Milan office, balancing flexibility and team connection. Health Insurance: Comprehensive health coverage to ensure your peace of mind. Meal Vouchers: Receive ticket vouchers to make your lunch breaks more enjoyable. Performance Bonuses: Be rewarded for your hard work with production bonuses tied to your impact and results. Team Retreats & Building Activities: Experience periodic retreats and team‑building activities that strengthen collaboration and fuel creativity.At Lexroom.ai, we’re driven by bold ambitions and a passion for excellence. We’re building something great, and that requires dedication, hard work, and a commitment to continuous growth. If you’re excited about the opportunity to challenge yourself, work hard and make a real impact, then we’d love to see your application. #J-18808-Ljbffr