Finance Assistant

OVERVIEWPost Number: 1ITSC 0989TPGrade: G-5Parent Sector: Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract: Fixed TermDuration of contract: 2 years renewableRecruitment open to: Internal and external candidatesApplication Deadline: 10‑DEC‑2025 (EXTENDED)UNESCO Core Values: Commitment to the Organization Integrity, Respect for Diversity, ProfessionalismOnly candidates who are entitled to work in the European Union (EU) may apply to this position.Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy) the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.REQUIRED RESPONSIBILITIESReceives all invoices issued to the order of ICTP.Examines invoices to verify correctness and correspondence with Purchase Orders issued by the competent administrative offices, ensuring conformity with ICTP’s financial rules and procedures.Submits invoices to Allotment Holders to collect their certification that goods have been supplied and/or services have been rendered in accordance with the terms of the contract/purchase order and to obtain or verify the correct budget code.Interacts with Allotment Holders, the Procurement Office and various firms and suppliers to eliminate discrepancies and solve related issues.Certifies invoices within the delegated authority (within the applicable threshold) after verification with Allotment Holders.Maintains archives of the Invoice Control and prepares reports and statements on the above activities as required.Examines Requests for Debit Notes, verifies documentation appropriateness, issues ICTP Debit Notes for reimbursement of costs of services rendered by ICTP or its administrative infrastructure to external organizations/institutions, and prepares credit notes when adjustments or corrections are needed.Prepares transmission letters and dunning letters for collection of outstanding amounts receivable on request from the Supervisor and for his/her signature.Verifies Purchase Orders, ensures procurement rules adherence, documentation completeness, and budget/accounting information correctness.Verifies undelivered orders periodically and takes action to close them where possible.COMPETENCIES (Core / Managerial)AccountabilityCommunicationKnowledge sharing and continuous improvementPlanning and organizingResults focusTeamworkProfessionalismREQUIRED QUALIFICATIONSEducationCompleted secondary technical and/or vocational school.Work ExperienceA minimum of five years of experience in Finance, Accounting, Budget or related field.Good knowledge of accounting and bookkeeping procedures.Experience with ERP systems (SAP, Oracle, etc).Skills / CompetenciesExcellent analytical skill.Ability to work quickly and efficiently under pressure.High level of reliability with a responsive and service‑minded attitude and behaviour.Ability to prioritize, plan and organize own work in order to respect deadlines.LanguagesExcellent knowledge (spoken and written) of English and/or Italian and good knowledge of the other.DESIRABLE QUALIFICATIONSEducationRelevant post‑secondary education and professional certification in Finance or related field.Work ExperienceExperience in a scientific organization or educational institute at international level.Knowledge of invoice control process.Skills / CompetenciesAbility to interpret and use policies related to Finance and Budgeting.BENEFITS AND ENTITLEMENTSUNESCO salaries consist of a basic salary and other benefits which may include (if applicable): 30 days annual leave, family allowance, medical insurance, pension plan, etc.The approximate annual starting salary for this post is €43,792. For full information on benefits and entitlements please consult our Guide to Staff Benefits.SELECTION AND RECRUITMENT PROCESSPlease note that all candidates must complete an online application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as a competency‑based interview.UNESCO uses communication technologies such as video or teleconference, e‑mail, correspondence, etc. for the assessment and evaluation of candidates.Only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.FOOTERUNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero‑tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non‑ and under‑represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.UNESCO does not charge a fee at any stage of the recruitment process.KEY SKILLSData EntryFinancial ServicesDebits & CreditsMathQuickBooksAccountingOffice ExperienceSecuring LawMicrosoft ExcelAdministrative ExperienceNegotiationBookkeepingJOB INFORMATIONEmployment Type: Full TimeExperience: yearsVacancy: 1#J-18808-Ljbffr