GCF Project Coordinator

OverviewPOSITION Green Climate Fund Project CoordinatorORGANIZATIONAL AREA Programme Development and Management DepartmentPLACE OF WORK Rome, ItalyREFERS TO Sub-Saharan Africa Lead, under functional supervision of Grant Management CoordinatorCONTRACT TYPE 12 months co.co.coCompensation Range € 34.000 - 37.000SAFEGUARDING LEVEL 1Job PurposeWithin the framework of the GCF funded project AY4SF the Project Coordinator will play a coordination and operational role, ensuring project delivery through financial and programme oversight, with high quality standards and compliance with donor rules and requirements. Acting as the primary operational liaison between Save the Children Italy and the office in Zimbabwe as well as between SC Italy and the donor accredited entity, SC Australia, this role will also ensure appropriate information sharing with all relevant stakeholders, in close coordination and under the supervision of the Sub-Saharan Africa Lead.Main Activities/ResponsibilitiesAward ManagementRuns all AMS workflows related to the project cycle (agreement, amendments, close out), including the upload of contractual documentation on AMS and SharepointProject Monitoring and OversightContributes to project kick off meeting (support the presentation of donor compliance and provide guidance on internal reporting guidelines) and project launchMonitors that project is kept up to date on PRIME, to ensure access to main progress documents, such as the monthly/quarterly review statusEnsures support and supervision through recurrent calls with COProvides in country technical support through field visitsTogether with the Accredited Entity (SC AUS), supports the development of quarterly project dashboards (progress, spend, risk/challenges)Supports the CO in updating project documents such as: DIP, workplan, ITT updateActs as primary focal point for the CO in case of project-related challenges and may refer to the AE as necessary for joint problem resolutionCoordinates with CO on scope and ToR for project baseline, midterm, final evaluations and supports CO on contracting of consultancies for baseline, midterm, final evaluationCoordinates with the Regional Portfolio Manager for Southern Africa to ensure alignment between the project and SC ITA regional strategy, to flag potential issues of concern, highlight good practices and lessons learnt stemming from the project.Reviews project transition and exit strategy to allow for project close-outBudget monitoring/oversight and donor complianceOn a quarterly basis, reviews financial reports, including the actual spending, mark-up component, Accredited Entity and member costs, provides support on budget review and phasingProvides donor compliance support to the CO, keeps the team up to date with changes in donor regulations/lessons learnt from other projects by liaising with other membersSupports the CO on updating risk analysis and risk trackingSupports the CO and the AE on annual external audit and on implementation of audit recommendationsMonitors project spending on a monthly basis and shares alerts on potential issuesShares updated data with Finance on spending, budget forecasts and annual closure.CoordinationLiaises with AE to review the risk dashboard and determine whether the CO needs additional field supportEscalates significant risks and challenges to AE and SCI as they occurHolds recurrent catch-ups with AE on project progress, challenges and problem solving as per agreed ways of working betweenCoordinates with SC ITA technical advisors to provide technical support to the CO during project implementationEvidence and LearningFacilitates the learning sharing process within the GCF