Business Process Optimisation Specialist

OverviewThe Business Process Optimisation Specialist plays a key role in the Data Governance, Automation & Process Optimization team, reporting into the Head of Data Governance, Automation and Process Optimization. The role focuses on driving end-to-end process excellence across the organisation by identifying inefficiencies, unifying fragmented workflows, and ensuring a centralised, accessible process library. The Specialist will act as a key partner to internal and external stakeholders, will work alongside the Business Process Optimization Manager, challenging the status quo, proposing innovative solutions, and supporting the delivery of defined implementations.ResponsibilitiesSupport the end-to-end process optimisation strategy for GEB, ensuring alignment with business objectives and innovation prioritiesEnsure uniqueness of each process and support the integration of parallel and overlapping processes into one streamlined and efficient approachMaintain and govern a centralised process library, ensuring all as-is and to-be process maps are up to date, accessible, and version-controlledSupport the process improvement lifecycle, including as-is definition, to-be ideation, implementation prioritisation, and planningCollaborate with cross-functional teams to identify, design, and implement process improvements and automation opportunitiesTranslate business needs into actionable system requirements and oversee their implementation in collaboration with IT and development teamsEnsure compliance with regulatory, security, and data governance standards across all processesCoordinate with business and testing teams to ensure all process-related components are thoroughly validated and meet quality standards in line with GEB expectationsFacilitate workshops and stakeholder engagements to gather feedback, promote adoption, and drive change managementAct as a process unifier, proactively identifying and eliminating duplication, overlaps, or inconsistencies across business unitsChallenge existing processes and stakeholder assumptions, promoting a culture of continuous improvement and innovationRequirementsProven experience in business process optimisation, ideally within digital platforms or enterprise systemsExcellent analytical and problem-solving abilities, with a structured approach to identifying root causes and implementing solutionsAbility to translate complex business needs into clear technical requirements and vice versaSkilled in Agile methodologies, backlog management, and iterative deliveryStrong interpersonal skills and the ability to build trust with stakeholders at all levelsStrong communication and facilitation skills, capable of engaging both technical and non-technical audiencesAbility to challenge existing norms constructively and drive consensus among diverse stakeholdersExperience with process mapping tools (e.g. Lucidchart, Visio, or similar)High level of autonomy, accountability, and a proactive mindsetComfortable working in a fast-paced, international environment with evolving prioritiesResilient with strong organizational skills and a high attention to detailTeam player with a collaborative mindset and openness to challenge and be challenged constructivelyMaster’s degree in business, engineering, information systems, or a related fieldMinimum 3 years of experience in business analysis, process improvement, or product ownership rolesUnderstanding of employee benefits, reinsurance, client reporting or financial services processes is a plusCertification in Lean Six Sigma, BPMN, or similar process improvement methodologies is a plusDemonstrated ability to manage internal and external stakeholders under tight deadlines, with a focus on alignment, communication, and deliveryFamiliarity with data governance, compliance, and security best practicesWillingness to travel occasionally as required by business needsFluent in English, any other language would be considered an assetLocationThis is a permanent and full-time position, based in Assago (close to Milan, Italy).Company ProfileGEB is a global Employee Benefits platform that helps Multinational Corporates succeed by protecting and enhancing the physical, emotional & financial wellbeing of their human capital. Driven by customer service, innovation, and operational excellence, GEB is built on an ecosystem of partnerships to support clients on their Environmental, Social & Governance journey. Its presence is truly global (127 countries) and reliable thanks to 136 trusted local Network Partners, who enable the provision of focused expertise and support to 298 Lifecycle Pooling coordinated multinational programmes, 324 other global solutions and 62 Captive programmes, with a premium volume of €1.643 billion (YE 2024 figures).The GEB Business Service Centre (BSC) in Assago, Italy, is a service company that will be primarily focusing on providing services to our clients and network partners and support the overall division activity.Data Governance, Automation and Process OptimizationOperating platformTagIT & SecurityFRANCE & GLOBAL BUSINESS ACTIVITIES - GENERALI CARE HUB - GENERALI EMPLOYEE BENEFITSProcess ReengineeringFRANCE & GLOBAL BUSINESS ACTIVITIES - GENERALI CARE HUB - GENERALI EMPLOYEE BENEFITSGenerali Asset ManagementGenerali Operations Service Platform S.r.lFRANCE & GLOBAL BUSINESS ACTIVITIES - GLOBAL CORPORATE & COMMERCIAL#J-18808-Ljbffr