Administrative Assistant, Golf Maintenance

About Four SeasonsFour Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world‑class employee experience and company culture.About the locationA rare gem on Florida’s Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 222‑room hotel all within a 125‑acre walkable coastal village in the heart of Old Naples. Honoring local heritage and artfully re‑imagined for modern‑day elegance, the resort includes residents‑only facilities and amenities, a luxury spa and state‑of‑the‑art well‑being / fitness centre, exquisite and diverse fine dining outlets, outdoor pursuits to include a tennis centre, and an 18‑hole golf course, bowling and movie theatre experiences, and an exclusive private club. The first of its kind, the Naples Beach Club, a Four Seasons Resort, is paradise found.About the RoleThe Golf Maintenance Administrative Assistant is a key support role within the Golf Course Maintenance Department, responsible for ensuring smooth daily operations through accurate administration, efficient communication in English & Spanish, and strong organisational support.In this role, you will manage scheduling, documentation, inventory tracking, communication flow, and departmental coordination. You will work closely with the Golf Maintenance and Landscaping teams to help maintain exceptional golf course conditions and a seamless guest experience.What You Will DoAssist with daily administrative operations including scheduling, payroll submissions, and attendance tracking for the maintenance team.Organise and maintain departmental records, including equipment logs, chemical inventories, safety documents, and work orders.Support purchasing activities by preparing requisitions, tracking deliveries, and monitoring inventory of supplies and materials.Coordinate communication between Golf Maintenance, Golf Operations, Landscaping, and other departments.Prepare daily work boards, crew assignments, and project update documents as directed by leadership.Assist with onboarding tasks for new hires, including paperwork, uniform issuance, and orientation scheduling.Help maintain compliance with safety protocols and environmental regulations through updated documentation and reporting.Answer calls, emails, and internal requests with professionalism and timely follow‑up.Assist with budget tracking, invoice processing, and vendor communication.Support special projects, tournaments, and events by coordinating logistics and preparing materials.And moreWhat You BringPrevious administrative, clerical, or office support experience preferred; experience in golf, landscaping, or maintenance environments a plus.Strong organisational and time‑management skills with a keen attention to detail.Excellent communication skills and a friendly, professional demeanour.Computer proficiency; experience with Microsoft Office, scheduling tools, or maintenance software is beneficial.Ability to multitask and work efficiently in a busy, fast‑paced environment.Comfort working around outdoor maintenance teams, equipment, and varying schedules.Flexibility to work early mornings, weekends, holidays, or special events as needed.Must be able to communicate effectively in Spanish.What We OfferWe believe in supporting our team with industry‑leading benefits. Here is what we are offering you :Learn more about careers with usVisa RequirementsUS work authorization is requiredFour Seasons is an Equal Opportunity, Affluent Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the ‘EEOC is The Law’ information poster please visit this website -#J-18808-Ljbffr