Procurement OS&E Manager

About The CompanyUtopia is a forward-thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high-end hospitality assets. At Utopia, we’re building more than properties — we’re crafting extraordinary experiences. Founded in 2023, our in-house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high-end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on. We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started. If you're passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.About The RoleWe are looking for a technically strong, detail-oriented, and commercially savvy Procurement OS&E Manager to join our high-end hospitality team. In this role, you will be responsible for leading the end-to-end procurement of OS&E (Operating Supplies & Equipment) for ultra-luxury hospitality projects, from concept design alignment through sourcing, logistics, installation, and operational handover. You will collaborate closely with design teams, operators, project managers, contractors, suppliers, and logistics partners, ensuring that all OS&E packages meet the highest standards of quality, brand alignment, budget control, and operational efficiency—particularly in remote and complex locations.ResponsibilitiesProcurement & Strategy: Develop and manage OS&E procurement strategies aligned with luxury brand standards and project budgetsProcurement & Strategy: Build and manage OS&E typologies by hotel category (guestrooms, F&B, spa, back-of-house, public areas, villas, etc.)Procurement & Strategy: Lead supplier sourcing, benchmarking, and negotiations, ensuring best value without compromising qualityBudgeting & Cost Control: Prepare and manage OS&E budgets, cash flow, and cost plansBudgeting & Cost Control: Track spend vs budget and proactively identify risks, savings, and value-engineering opportunitiesBudgeting & Cost Control: Produce procurement reports for internal teams and ownershipTechnical & Design Coordination: Review OS&E specifications to ensure alignment with interior design intent, brand standards, operational requirements, and local regulations and codesTechnical & Design Coordination: Review, resolve, and prevent coordination issues across disciplines (design, FF&E, OS&E, MEP, operations)Logistics & Delivery: Plan and manage complex logistics for international, remote, and tropical locationsLogistics & Delivery: Coordinate customs, shipping, storage, and phased deliveriesLogistics & Delivery: Anticipate risks related to climate, access, lead times, and infrastructure limitationsInstallation & Handover: Oversee OS&E installation, inventories, and commissioningInstallation & Handover: Ensure smooth handover to operations, including manuals, warranties, and asset registersInstallation & Handover: Support pre-opening and operational readinessStakeholder & Vendor Management: Act as primary OS&E liaison with hotel operators, brand representatives, suppliers and manufacturers, and logistics providers; maintain long-term supplier relationships for future projectsQualificationsFormal studies in one of the following fields: Hospitality and Tourism; Hospitality Management / General Management (hospitality-focused); Procurement or Supply Chain Management for Hospitality; Retail Management (with strong exposure to hospitality)10+ years of experience in OS&E procurement for luxury hospitality projectsProven experience working with ultra-luxury or high-end hotel brandsStrong background in budgeting, procurement, and supplier negotiationDemonstrated experience managing inventories, operations, and hotel pre-opening processesExperience with international sourcing and logistics, including customs and remote locationsFluent in English (additional European languages: Spanish, Italian, Portuguese)#J-18808-Ljbffr