Archivist in the HAEU

Apply for the Archivist in the HAEU role at European University Institute.The European University Institute (EUI) seeks a dynamic Archivist to manage, process and describe archival materials from the European Space Agency (ESA). Reporting directly to the ESA, the selected candidate will be responsible for the treatment, appraisal, selection and description of the ESA archives, and will provide information and reference services on these archives while liaising with the ESA Archives unit on the application of archival rules and procedures.Overview The EUI is an international research university founded in 1972, located in the hills overlooking Florence, Italy. It focuses exclusively on postgraduate, doctoral, post‑doctoral studies and advanced research, and hosts the Historical Archives of the European Union.Level of ExpertiseAct as subject‑matter specialist for arrangement, treatment, appraisal and selection of ESA archives for permanent preservation and public access.Ensure high standards in archival treatment and description, applying international standards and methods, and engagement with current global trends.Representation / CommunicationProvide reference and information services to scholars consulting ESA historical archives.Liaise internally with HAEU archivists and externally with ESA Archives Service and the scholarly community on related matters.Develop and maintain ESA archives contents in the HAEU online database and digital platform, and write news articles on milestones.Contribute to access rules and preservation policies, especially for digital archiving transition.Write regular reports and prepare data for statistics on archive availability and public access.Advise the HAEU Director and ESA Archives Service on treatment, appraisal, selection, description, preservation and access issues.Autonomy and AccountabilityWork with high autonomy.Report directly to the Director of HAEU.People ManagementSupervise trainees involved in the ESA archives project.Financial ResponsibilitiesRequest quotes and verify commitments and payments for external service providers.Prepare budget estimates for the ESA archives project for HAEU’s annual programme and budget, and provide data for the annual activity report.Administrative RoleManage the ESA archives project, ensuring smooth daily functioning and achievement of goals.Describe ESA archives and prepare finding aids, authority records, and tools for online search and retrieval.Implement rules and procedures on archiving and retention of ESA documents, considering information security and data protection provisions.Perform other duties as required by the Director.What We OfferRole in an inspiring community of young scholars focused on master, doctoral and post‑doctoral studies.Multicultural community of 1,100 academics and staff from approximately 85 nationalities.Commitment to equality, diversity and inclusion, and a diverse, highly qualified workforce.Access to a world‑class research library, the Historical Archives of the European Union and other excellent facilities.Language courses and soft‑skills training opportunities.Access to all EUI facilities: library, crèche, cafeteria, gym, seminars and workshops.Competitive salary package including health and pension plan.Healthy work‑life balance in a family‑friendly environment.Application ProcessVacancy Notice HAR/2/2025 (pdf)Annex II (pdf)Applications must be submitted electronically via the online application form.The deadline for applications is 9 January 2026 at 23:59 CET.MetadataSeniority level: AssociateEmployment type: Full‑timeJob function: Administrative, Project Management and AnalystIndustries: Higher Education, Research Services, International Affairs#J-18808-Ljbffr