Administrative Assistant

**Site Name**: Italy - Siena
**Posted Date**: Jan 22 2025

As an Administrative Assistant you will provide administrative support to a team and to managers, acting as liaison with their respective departments, involved in specific projects under appropriate supervision.

Please note that this opportunity is a maternity cover with a fixed term contract for about 5-6 months. There is a possibility for extension, however at this stage it cannot be guaranteed.

**Main responsibilities**:

- Plan and organize managers/team business trips; schedule meetings; coordinate events and larger meetings; arrange logistics for visitors
- Filing distribution and administration of internal documents; handling incoming and outgoing correspondence and communications
- Use specific company programs and processes to accomplish daily task
- Communicate issues proactively and effectively
- Take appropriate actions to resolve issues in area of responsibility
- Minutes writing and distribution
- Communicate and liaise with other local and global functions, and external organizations
- Responsible for office supply and purchase order requisitions
- Assist with the preparation of documents and presentations

**Basic Qualifications & Skills**:

- University degree
- Fluent spoken and written language skills in both Italian and English
- 2 years of progressive office experience as Administrative Assistant or in a similar role
- Strong problem-solving and organizational skills
- Ability to communicate accurately, work independently and effectively prioritizing workload

**Preferred Qualifications & Skills**:

- Flexible, pragmatic, self-disciplined and highly team oriented
- Ability to work under pressure
- Ability to generate ideas and opportunities and turn them into successful results

What we offer:

- ** Fixed Term contract for about 5-6 months** in a very Inclusive environment
- Smart working up to 50%
- Flexible Benefits
- Integrative pension fund
- Employee Assistance Programme
- Prevention services and vaccination clinic
- Tax assistance
- Local nursery agreement
- Postal service, laundry, shoe repair and tailoring
- On Site Gym
- On Site canteens and coffee corners
- Free company bikes and shuttle
- Company Healthcare Plan

**Why GSK?**

**Uniting science, technology and talent to get ahead of disease together.**

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

**Important notice to Employment businesses/ Agencies**

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.