Site Facility and Security Manager

Location: Firenze, Italy

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

**Primary Purpose of the Role**:
Security & Facility Site Manager supervises and coordinates the day-to-day maintenance and repair of buildings, grounds, and associated equipment. Oversees staff that installs, inspects, repairs, and maintains building systems, including mechanical, electrical, plumbing, HVAC, safety, and waste management.

Security & Facility Site Manager keeps the facility running efficiently by overseeing both personnel and equipment.

Security & Facility Site Manager must find new ways of managing their facilities that reduce costs and improve efficiency, productivity and safety and also must coordinate and integrate the activities of all operational systems within the facility for seamless efficiency.

Security & Facility Site Manager is also able to schedule, manage, report and follow up assigned activities such as FM projects.

Key Accountabilities and Tasks:
General

Being able to complete tasks efficiently and without very close supervision

Overseeing preparation, usage, and clean-up for special events and other specific programming

Ensuring that a safe and equitable environment exists at all times for the whole site

Coordinate activities of assigned staff; determine staff and plan work schedule (if any)

Define the materials to Purchase and maintain inventory where necessary

Adhere to a function within all established safety policies, procedures, and applicable regulations including assuring all aspects of a safe work environment for employees, customers and more in general to all externals

Oversee subcontracted workforce related to FM

Review and analyse reports; may make recommendations based on reports

Ensure the proper use and care of equipment

Assist with budget preparation including project budgets

Administer preventative maintenance/maintenance program, schedule maintenance and shutdowns supervising technicians and relevant assigned Companies

Prepare Purchase Requests

Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on

Waste management and related documentations

Coordinate the local car fleet distribution in collaboration with local Office boy and the Fleet Management Supervisor

Helping businesses to relocate to new offices and/or to reallocate people with new internal layouts

Allocating and managing space inside and outside the Thales buildings

Advising businesses on increasing energy efficiency and cost-effectiveness

Take responsibility for all keys that access all doors in each facility

Responsible to manage the energy efficiency of the site providing appropriate reporting

Manage TVCC, Alarm and Access control systems, relative needed reporting and maintenance

Prepare and update the procedures and Operative Instructions relevant to FM and Security

**Skills**:
Essential
- To work autonomously and make informed decisions
- Organisation, time management, prioritising and the ability to handle a complex, varied workload
- Ability to work and produce required information within tight timescales
- Goof knowledge of Autocad
- Good Interpersonal and communication skills
- Ability to demonstrate pro-active engagement with all levels within projects to drive and promote leadership and behavioural change
- Ability to standardize good practices and lessons learnt
- A good knowledge of IT environment
- Understanding of infrastructures

**Experience**:
Essential
- 5 years previous experience in facility management

Desirable
- Good knowledge of safety management systems and environmental requirements
- Knowledge of ISO 14001, 50001 and ISO 45001
- Project Management

**Values & Behaviours**:

- Perform through teaming
- Willingness to learn
- Able to organize
- Honesty and integrity
- Focus on internal customers
- Develop our people
- Care of details

**Qualifications**:
Essential
- Technical degree or above
- Valid Drive license
- Fluent English