Office Assistant

1 settimana fa

Pisa, Italia ION Group A tempo pieno

Office Assistant - Categorie Protette Law. 68/99

**Overview**

The Productivity Support - Regional Operations team oversees office management and operational assistance for employees. This role offers broad exposure across various areas of the business and encompasses engaging and diverse responsibilities.

**This role is solely open to those who fall within the Protected Categories under Italian Law ( L. 68/99).**

**What We Need**

**Key Responsibilities**
- Efficiently manage office administration and the secretariat.
- Handle internal and external correspondence promptly and professionally.
- Provide general administrative support, including managing the cash book, preparing invoices, and maintaining records.
- Collaborate with People Operations, Accounting, IT, Legal, and Finance teams to ensure smooth office functions.
- Assist with travel arrangements, residence and work permits, and other administrative tasks.
- Organize and support office events and employee gatherings.
- Support Health & Safety procedures and ensure office compliance.
- Work closely with the Facilities Manager on office and building management operations.
- Oversee office supply management and procurement.

**Qualifications and Experience**
- Minimum 2 years of experience in a similar role (references required).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Skype, Teams).
- Strong written and spoken English proficiency (minimum level B1).

**Skills & Competencies**
- Excellent communication and interpersonal skills.
- Strong customer service orientation and a positive, supportive attitude.
- Ability to prioritize tasks and manage time effectively in a dynamic environment.
- Strong organizational skills with attention to detail.
- Proactive, innovative, and quick to learn with experience in providing comprehensive administrative support.

**Important notes**:
Job ID q2JDxcdbo7aX

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