Administration Manager

Lungarno Collection is pleased to share an exciting opportunity for a talented Administration Manager to join our Corporate Team based in Florence. We are looking for professionals who can embody the spirit of an impeccable host, offering excellence through a combination of authenticity and personalized service.
Lungarno Collection is a distinctive presente in the Italian luxury hospitality scene, with prestigious properties in the most sought-after neighborhoods of Florence, Rome and Milan. Founded in 1995 as the hotel management company of the Ferragamo family, the Lungarno Collection brand stands out for its individuality. Each property draws inspiration from urban culture, history, and style to offer highly personalized experiences marked by elegance, striking design, and attentive service.
The Administration Manager will be part of the Administrative Department at the Corporate Office and will report directly to the CFO. This role will be responsible for ensuring the oversight and efficiency of the accounting, tax, and administrative processes of the hotel company, in compliance with current regulations and company policies, while supporting the Financial Management in financial planning. The main responsibilities include:
Supervising general accounting, accounts receivable, accounts payable, bank accounts, fixed assets, and cost accounting.
Preparing the annual financial statements, also in collaboration with the legal auditor and tax consultant.
Managing tax compliance (VAT, property tax, periodic and annual tax returns).
Assisting in the preparation of the annual cash flow budget and monthly forecasts.
Coordinating administrative activities across various departments and hotel structures within the group (e.G., CIN, operating licenses, public land occupation permits).
Managing administrative activities related to the request and management of tax contributions and other forms of benefits under Italian and European regulations.
Managing relationships with banks, suppliers, external consultants and tax authorities.
Overseeing, in collaboration with the HR department, the payroll registration in CO. Payroll GE (accounting entries for salaries, severance pay, social charges, bonuses, welfare).
Ensuring compliance with internal procedures and continuous updates according to the applicable laws.
Managing and coordinating the administrative team, ensuring training and development of resources.

**Requirements**:
**Degree**:
Degree in Economics, Accounting, Business Administration, or related fields.
- Experience:
At least 5-7 years of experience in a similar role, preferably in the hospitality industry, in structured companies or accounting firms.
**Technical Skills**:

- National accounting principles (OIC), corporate taxation.
- Knowledge of ERP management software (preferably experience with hospitality software such as Opera, Microsoft Navision, NetSuite, SAP, Zucchetti, etc.).
- Proficient in MS Office, particularly Excel.

**Soft Skills**:
Leadership and team management abilities.
Precision, confidentiality, reliability.
Problem-solving skills and stress management.
Good interpersonal and communication skills.
**Languages**:
Good command of written and spoken English.
We also require passion, enthusiasm, customer orientation, a good attitude with a smile, desire to grow professionally and an interior desire and elegance matching the exterior one.
**Lungarno Collection Benefits**:

- Staff and Family & Friends Rates:
Enjoy exclusive rates at our properties for yourself and special offers for friends and family.
- SPA & F&B Discounts:
Special discounts to relax in our SPAs and savor culinary experiences in the company’s restaurants and bars.
- Welfare Program:
A company welfare plan designed to enhance your well-being, with exclusive services and benefits.
- Annual Incentives:
A quality-based reward program recognizing your contributions and growth within the company.
- Staff Celebrations:
Special moments to celebrate together achievements, company anniversaries, and other milestones.
- Birthday Gift:
We celebrate your birthday with a small gesture to make your day special.
- Culture & Art:
Free access to the Salvatore Ferragamo Museum to explore the heritage of Italian fashion and craftsmanship.
- Travel & Hospitality:
Exclusive discounts at Leading Hotels of the World (LHW) and GHA Discovery partner hotels.
- Meal Vouchers:
Meal vouchers for added flexibility and comfort during lunch breaks.

Company accommodation provided based on availability and business needs.