Personal Assistant

1 giorno fa

Roma, Italia Serco A tempo pieno

**Package Description**:

- Competitive Salary
- Great career opportunities
- Corporate Benefits Package
- International environment
- Possible hybrid work

**Job Introduction**:
We’re looking for a Personal Assistant, to reinforce the team in our Italy office

We look forward to meeting you

**Duties and Responsibilities**:
The Personal Assistant to Space Managing Director (MD) and Business Development Director (BDD) supports them in all aspects of the daily operations of the Company.

Roles and Responsibilities
- Acting as a first point of contact: dealing with correspondence and phone calls
- Preparation and distribution of agendas, notices, reports for monthly board and annual meetings
- Booking and arranging travel, transport and accommodation
- Organising events and conferences
- Reminding the MD and BDD of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Welcome and manage on site (in cooperation with Support Office) the MD and BDD visitors
- Check and validate the BER of immediate reports
- Prepare and submit MD and BDD BERs
- Consolidate input from direct reports and/or other colleagues for MD and BDD
- anage the signature process on behalf of MD, including the check of governance process and DAM compliance +C49

**Skills and Attributes**:

- Excellent communication skills
- Discretion and trustworthiness
- Flexibility and adaptability
- Able to cope with stress and frequent changes of priorities
- Availability to work outside of working hours in case of urgency
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Effective relationship with key colleagues
- Ability to escalate, when appropriate
- Willing to travel for business trips

**Knowledge and Experience**:

- A knowledge of standard software packages and the ability to learn company-specific software if required.
- Previous experience of administration or personal assistant work is a nice to have
- Ability to work on MS Office 365
- Fluent in English
- Fluency in French, Dutch or German language is an asset

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