Meeting Specialist

Job Posting: 08/Aug/2025

Closure Date: 07/Nov/2025, 4:59:00 PM

Organizational Unit: CSGM - Meeting Branch

Job Type: Non-staff opportunities

Type of Requisition: Consultant / PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: Italy-Rome

Duration: Up to 11 months

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._

**Organizational Setting**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Governing Bodies Servicing Division (CSG) hosts the Secretariat of the Conference and the Council, and supports the Secretariats of all other Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization and sustains liaison and communication with Members

The position is located in the Meetings Services branch (CSGM), which carries out the scheduling and programming of all physical, virtual and hybrid meetings of the FAO Governing and Statutory Bodies, FAO corporate events, informal meetings, and other meetings. It is responsible for overseeing and supporting the planning and provision of logístical and audio-visual facilities for the conduct of such meetings.

**Reporting Lines**

The Consultant/PSA will report to the Conference Officer of the Meeting Services branch (CSGM).

**Technical Focus**

The Meeting Specialist plays a supporting role in the coordination and planning of meetings with secretariats and external organizers. They coordinate CSG support to meetings organized at headquarters and in regional offices, supervising divisional inputs and monitoring requests for meetings organized by external entities.

The Specialist supports the Conference Officer in the efficient discharge of its duties related to programme planning and budgeting activities. In this capacity the Meeting Specialist will be required to have sound knowledge of meetings and interpretation related policies, procedures and practices. They also prepare and monitor online and hybrid meetings to ensure proper conditions for interpretation.

**Tasks and responsibilities**
- Support operations for meetings and conferences at Headquarters;
- Monitor the corporate mailbox and liaise with meeting organizers and attendees.
- Ensure adequate sharing of information with critical in-house corporate services for events (e.g. infrastructure, maintenance, interpretation services, IT, security);
- Liaise with internal units such as Protocol Unit and with Embassies and Permanent Representations to ensure smooth organization of high-level events;
- Address meeting attendees upon arrival and share information relative to events;
- Collect, analyse data and create reports of meeting attendances;
- Report to the Conference Officer and/or meeting organizers on requests pertaining to meeting logistics, service needs, or participant support, ensuring timely follow-up and coordination with relevant units.
- Facilitates communication between the meeting attendees and the meeting organizers, and bring requests to the attention of respective units and divisions in FAO.
- Collect information from meeting organizers for non-FAO meetings on FAO premises and coordinate internal activities for the provision of services;
- Provide support to meeting organizers, remote speakers and interpreters in preparation for virtual meetings with interpretation;
- Monitor virtual and hybrid meetings to ensure the sound conditions required for interpretation;
- Perform other functions as required.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**
- For Consultants: Advanced University degree in International relations, Interpre