Unit Facility Management Administrator
12 ore fa
What you need to know
- Facility Management scope and ways of working: General knowledge of the services included in the agreed FM service scope in Ingka and good understanding of the FM delivery model, as well as the position of FM within the Ingka business
- Facility Management business processes: Very good understanding of the main FM business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on unit level
- Comprehensive knowledge of valid rules and routines connected to assigned work tasks, as well as an understanding of the role in the chain
- Broad knowledge of IKEAs corporate identity, core values and vision of creating a better everyday life for the many people, to ensure right representation
- Previous experience in waste & energy management is nice to have
- Good problem-solving skills and a solution focus
- Good knowledge of the operation and minor maintenance of various office and communications systems
- Good level of English and Italian languages
**What you'll be doing day to day**
- Provide and contribute with administrative support within the FM scope to the Real Estate unit(s) to increase optimal performance of the business and
ultimately a better customer experience
- Ensure simple and effective ways of working when organising, co-ordinating and supervising the FM related business processes in a unit
- Responsible for administration and archiving of permits, licences, certificates and reporting measures in order to stay compliant with local and international
legislation as well as internal rules and requirements regarding the FM scope within Ingka
- Contribute with ideas and insights to the administration of FM projects and secure relevant documentation (e.g. as-built documentation) is in place
- Ensure clear and fast communication towards internal customers and external suppliers by coordinating general enquiries related to FM activities in the unit(s)
- Maintain internal communication channels to ensure co-workers are updated on relevant activities and documents
- Administrate office support activities for Unit FM team including labour safety, timekeeping, working schedules
- Support the correct waste & energy management through the analysis of data
Some would call us administrative magicians, but in our team we just keep track of things and enjoy helping people to do what they do better and faster, with less fuss and fewer hitches. We plan the events and manage the guest lists, and we keep offices, processes and organisations running smoothly.
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