Purchasing Supervisor

**Job Number** 24014864

**Job Category** Procurement, Purchasing, and Quality Assurance

**Location** Sheraton Milan San Siro, Via Caldera, 3, Milan,., Italy VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

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Print and organize various necessary documents, summarize relevant information, and distribute information to appropriate employees. Maintain up-to-date knowledge of company safety programs within assigned area of responsibility, (e.g., food, retail), as well as all local, state, and federal regulations. Adhere to food safety and handling policies and procedures across all food-related areas. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Calculate figures for inventories, orders, and costs. Conduct inventory audits to determine inventory levels and needs. Notify manager/supervisor of low stock levels. Troubleshoot vendor delivery issues and oversee return process. Verify and track received inventory. Reconcile shipping invoices and receiving reports. Receive, unload, and process deliveries. Monitor PAR levels for all food items to ensure proper levels. Refuse acceptance of damaged, unacceptable, or incorrect items. Use, and supervise the correct use, of Birchstreet.

Assist management in training, scheduling, counseling, disciplining, and motivating and coaching employees; serve as a role model. Ensure adherence to quality expectations and standards. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Assist other employees to ensure proper coverage and prompt guest service. Speak with others using clear and professional language; prepare and review written documents accurately and completely. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Read and visually verify information in a variety of formats (e.g., small print). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and stairs and/or service ramps. Perform other reasonable job duties as requested.

**CRITICAL TASKS**

General Procurement
- Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.
- Lock and unlock secure merchandise storage areas.
- Reconcile shipping invoices and receiving reports to ensure count accuracy.
- Order packaging, raw materials, and supplies as needed.
- Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.
- Verify and track received inventory and complete inventory reports and logs.
- Oversee return process by verifying counts, shipping addresses, labels, etc.
- Check in merchandise, report bad pallets, print and place slot labels, and check current inventory levels.
- Conduct inventory audits to determine inventory levels and needs.
- Notify manager/supervisor of low stock levels in a timely manner.
- Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.
- Troubleshoot vendor delivery issues.

Finance
- Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
- Calculate figures for food inventories, orders, and costs.

General Food - Stocking/Receiving
- Maintain up-to-date knowledge of company safety programs within assigned area of responsibility (e.g., food, retail), as well as all local, state, and federal regulations.
- Monitor PAR levels for all food items to ensure proper levels.
- Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.
- Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management.
- Check weights of all items as compared to order and billing.
- Complete and maintain required departmental paperwork, such as throwaway record sheets, invoices, and assignment notices.
- Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas.
- Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality a