Expediting and Inspection Coordinator

Overview / Responsibilities:
**Wood is recruiting for an **Expediting and Inspection Coordinator **to join its Projects - Process and Chemical team focusing on post order activities of complex plants in the Chemical, Petrochemical, Pharmaceutical and Energy industries.

The position will be based in Corsico (Milan) office, with the possibility to work from home up to two days per week.

**Join a culture of innovation**, pushing the boundaries of what is possible to seek the best solutions for our clients.

**The Role**

Being part of the Expediting and Inspection department, you will be the post order reference of the project, interfacing with all engineering disciplines involved (piping, civil, technological, machineries, electrical, instrumentation) as well as Client and Vendor(s).

**Our Clients and Projects**

**It’s a future for all of us**. We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society.

You will be working for major international clients in the oil & gas, chemical, petrochemical, pharmaceutical and energy market and material market, and you will be part of a team focused on ensuring that documentation and materials are delivered to the project in accordance with the specified contractual delivery dates and quality requirements.

**What we can offer**
- ** Meaningful and interesting projects** delivered to leaders of industry across chemical, petrochemical, oil&gas and emerging energy sectors
- ** Flexible working arrangements** that balance client, team and individual needs offering hybrid working where relevant
- ** Commitment to Diversity and Inclusion**; we are an organisation actively committed to diversity and inclusion across our business
- ** Competitive salary** with regular salary reviews to ensure we are rewarding at the right level in line with the market
- ** Flexible benefits package;** Free shuttle bus from Metro station to the office, company canteen, biannual free medical check-up, free company parking, extra-working accidents insurance
- ** Commitment to continued professional development;** development plans that are tailored to your individual needs and interests
- ** Global connections**; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

**Typical responsibilities**
- oversees and manages the activities of the expediting team.
- serves as the main contact for all expediting activities, both at the desk and shop levels.
- participates in meetings during the pre-award phase and provides input to the Project Supply Chain Manager regarding supplier evaluation.
- creates a comprehensive expediting plan, assigning criticality levels to all purchase orders and identifying the critical path purchase orders that require specific expediting plans.
- assigns purchase orders to Desk Expeditors and regularly reviews their performance.
- reviews and approves the use of third-party expediting resources.
- coordinates and facilitates expediting activities between different disciplines within the project.
- agrees on the format, frequency, and ownership of project expediting status reports.
- periodically reviews and reassesses the criticality levels of purchase orders to ensure they align with project priorities.
- attends regular engineering review meetings to prioritize specific data requirements and ensure appropriate actions are taken by the expediting team.
- serves as the first point of escalation for purchase orders experiencing poor performance and are responsible for implementing strategies and corrective actions to mitigate delivery slippages.
- As needed, attends shop visits to critical path suppliers, supporting ongoing expediting activities.
- provides a single point contact to manage the interface between the Client and Wood for all matters relating to the inspection.
- prepares and issues Source Inspection Plan and Procedure, including Inspection and Test Instruction to Vendors, set-up and update inspection files.
- reviews all direct purchase orders and Vendors’ suborders against material requisition and job specifications to determine if inspection is required and develop an equipment list for inspectable items.
- defines the Level of Inspection for all inspectable items by the Criticality Rating assigned to the specific commodities included in the Material Requisition.
- ensures that dedicated Inspection and Test Plan (ITP) will be prepared by Vendor as minimum for each equipment and materials.
- schedules and supervises the review of Vendor's ITP and inspection procedures by Inspectors.
- ensures that notification of readiness for inspection marked-up as “Witness” and “Hold” on the ITP will be prepared by Vendor and issued to Wood.
- co-ordinates execution of Inspections through assigned Wood Inspectors and/or agency Inspectors.
- maintains an efficient inspection program on Vendor supplies.
- attends, when required,