Head of Io Finance Unit

Jesuit Refugee Service (JRS)

Head of IO Finance Unit

The Jesuit Refugee Service (JRS) is ministry of the Society of Jesus, incorporated as an international non-governmental organisation with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organisation was founded in 1980 and has a presence in 57 countries. JRS undertakes services at national and regional levels with the support and guidance of an international office (IO) in Rome. The style of JRS service is human and spiritual, working in situations of greatest need, seeking the long-term well-being of refugees and displaced people while not neglecting their immediate or urgent needs. The main services provided are in the field of reconciliation, mental health and psychosocial support, education and livelihoods, and advocacy. Currently, more than 1,000,000 individuals are direct beneficiaries of JRS projects.
- Organization: Jesuit Refugee Service (JRS)
Role: Head of IO Finance Unit
Department: Finance Department
Location: Rome, International Office (IO)
Reports to: Director of Finance and Logistics
- **Operational Context**

The Head of IO Finance Unit is responsible for ensuring daily financial operations, reports, controls and procedures of JRS International Office in accordance with JRS policies and procedures and other regulatory requirements. S/he engages in overseeing daily financial operations while strategically evolving the organization’s financial management to improved levels of efficiency, effectiveness and accuracy. Reporting to the International Director of Finance & Logistics, the position is expected to have solid, hands-on knowledge of a wide range of finance responsibilities in the International Office.

**Main responsibilities of the position**

The incumber will:

- **Accounting**
- Manage the accounting and financial operations of JRS International Office (IO), in collaboration with the IO Accountants, being involved in control systems for transaction-processing as well as ongoing cash management. IO financial operations include transactions for the IO activities and sub-granting to Regional and Country offices for international activities.
- Coordinate the month-end / year-end closing process, including revenue recognition, and related reporting.
- Develop and maintain accounting procedures and controls in accordance with sound accounting principles, JRS Global Financial Policy and the applicable regulations and laws. Propose updates to the Finance and Intercompany procedures on a need basis, in coordination with the relevant IO Accountant.
- Compile and review monthly financial reports such as the Income & Expenses report for IO activities, international activities and investments performance for review with the Director of Finance & Logistics.
- Prepare supporting schedules for general ledger accounts, identifying outstanding items, monitoring their ageing and taking corrective actions as needed in collaboration with the IO Finance team.
- In collaboration with the IO Accountants, monitor the intercompany balances, flagging potential risks to the Director of Finance and relevant Regional Directors.
- Ensure that a filing system for accounting is in place, that documents can be easily accessed and linked to the relevant accounting transaction.
- **Financial Management**
- In collaboration with the Director of Finance & Logistics, review the IO Finance Unit practices and reporting to ensure accuracy, timeliness and completeness, seeking improvement opportunities and providing leadership to guide the team.
- Prepare financial analyses as appropriate to help functional departments and governing bodies to make better use of financial data in decision making.
- Support departments in the preparation of IO grant budgets. Engaging in the periodic budget-vs-actual follow up. Advise on cost allocation.
- Oversee the accounts receivable process, in coordination with the Grants and Fundraising offices. Assist with recording of transactions as required. Maintain updated donor payable / receivable balances, monitoring their ageing and following up on outstanding items regularly.
- **Treasury & Investments**
- Oversee the cash management function in the IO, prepare cash flow reports and analysis as required. Monitor exchange rates and needs for converting funds.
- Ensure bank and cash reconciliations are performed timely, monitor reconciling items and take corrective action as needed.
- In collaboration with the IO Accountants, manage the relationship with banks and other financial institutions.
- Monitor the performance of the current investment portfolio, work with consultants in the identification, development and implementation of investment strategies together with the Director of Finance & Logistics.
- Monitor the organization’s deferred income and donor receivables ensuring correspondence with funds held in bank accounts.
- **Audit & Compliance**
- In collaboration with th