Contracts Manager

Milan, Italy
- Verona, Italy
- Work experience
- Law
- Project Management, Product Management

**Ready to achieve great things together?**:
full time - limited (freelance)

**Your contribution to the energy transition**:

- As our Contracts Manager you will be responsible for contract planning and administration of solar PV EPC projects in Italy. The position is regarded as a skilled contract administration role, focused on EPC & Subcontract administration. Reporting to the Project Manager(s), the Contract Manager will support Supply Chain Manager(s), Project Controller(s), Engineer(s) and Construction Manager(s) as requested.
- Occasional travel may be required in line with business requirements. Presence in office required 3-5 days per week.

**You can look forward to the following tasks;**
- Contract planning:

- Initial team & stakeholder engagement, supporting document criteria, communication and presentations
- Establish and maintain the contract folder structure for draft contracts and schedules
- Track and compare changes and control contract and schedule revisions
- Style and formatting for clean execution versions for circulation, prepare contracts for signature
- Contract execution & obligations:

- Establish and maintain the contract management folder structure relating to executed contracts
- Participation in Project Team meetings and updates
- Identification of Contract risks and opportunities, deviations, and deficiencies
- Consultation with the Project Managers on corrective actions and potential mitigations.
- Day-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the juwi project team
- Day-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein
- Drafting of agreements, approvals, certificates, consents, determinations, notices, requests and compile supporting documentation thereto for the Project Managers review and approval
- Prepare contracts for signature by:

- Organise signature by authorised signatory and/or Notary /Apostille requirements
- Print hardcopies, sort, scan and compile for Project Library
- Compilation, establishment and tracking of the EPC Contract and associated project documents’ Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points
- Establish, populate, track and update the contractual communication registers, as well as maintain the electronic and hardcopy file index system
- Compile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and Subcontracts
- Ensure contract deliverables are received by the Client and/ or relevant stakeholders timeously
- Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously
- Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms
- In conjunction with the Quality Representative and the Project Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes)
- Point of contact to advise and guide juwi project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexity
- Establish, administer and maintain the insurance claim process and compile templates as required

**Your energy is required**:

- You impress us with these qualifications:

- Contract Management / Administration qualification
- Experience of working within a project, engineering and construction environment
- Minimum of 3 years’ experience in a similar role, at comparable level
- Fluency in Italian and English
- Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment
- An understanding of the requirements and implications of EPC projects
- Conversant with contract management and standard (FIDIC, NEC, JBCC, etc.)/ proprietary contract forms
- Proficiency in MS Office (Outlook, MS Word, Power Point, Excel)
- Excellent verbal and written communication skills
- Ability to take initiative and organise effectively
- Able to prioritise own workload and work independently under pressure
- Team player
- Problem solving skills
- Detail-oriented
- Process driven

**Your energy booster at JUWI**:

- At JUWI, an inspiring working environment awaits you. Our flexible working conditions creates the space for you to integrate your work into your life:

- **Company culture**: a space for creativity and innovation
- **International teams**: collaborating and communicating continuously with teams across the JUWI group fosters professional growth in a culturally diverse environment
- **Structured environment**: benefit from well