Operations Supervisor

2 settimane fa

Milano, Italia On Location A tempo pieno

Who We Are:
On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

**The Role**:
**Essential Functions & Responsibilities**
- Assist the Operations Director with planning and managing meetings, partner coordination, and stakeholder communications.
- Prepare, manage, and maintain critical documentation, including agendas, meeting minutes, reports, and action plans using shared digital platforms.
- Provide prompt and effective support in responding to client requests, particularly regarding event materials and related production needs.
- Assist in managing vendor and contractor relationships, ensuring timely coordination of materials and services.
- Support monitoring of event operations budgets, proactively identifying and reporting any discrepancies.
- Support coordinating event production logistics, including setup, execution, and dismantling, ensuring timelines and quality standards are met.
- Support the Operations Director with sustainability initiatives and practices related to event operations.

**Required Qualifications & Skills**
- Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, architecture & Design, or a related field.
- Minimum 3 - 5 years’ experience in event operations, hospitality or event environments.
- Fluency in Italian and English is required; additional language skills are a plus.
- Demonstrated ability to multitask effectively under pressure and meet tight deadlines.
- Strong organizational, interpersonal, and communication skills.
- Commitment to sustainability and experience with sustainable practices in event operations is preferred.
- Flexibility to work irregular hours, including evenings, weekends, and holidays as event schedules require.
- Milan based.

**Preferred Qualifications**
- Background in event operations, hospitality management, or related fields.
- Experience with client relationship management and material production.
- Interest and experience in sustainability initiatives within event operations.

**General Responsibilities**:

- Work to agreed milestones and deadlines
- Work both independently and part of a team environment
- Administrative & Other, including but not limited to:

- Expense Reports
- File storage
- Weekly hours billing reports

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